Departmental Circular 11 2019
The Local Government Regulations Amendment (Gifts) Regulations 2019 are being gazetted on 18 October. These amend the Local Government (Administration) Regulations 1996, the Local Government (Audit) Regulations 1996 and the Local Government (Rules
of Conduct) Regulations 2007. The proclamation of the associated sections of the Local Government Legislation Amendment Act 2019 is also being gazetted on that day.
This new gift framework has been simplified, with the focus on transparency and accountability. This has been achieved by considering the nature of the relationship between the recipient and the donor of the gift and focusing the disclosure requirements
on why the person has received the gift and dealing with possible influence created by the gift via the conflict of interest provisions.
In accordance with sections 5.87A and 5.87B of the Act, council members and CEOs are required to disclose gifts that are received in their capacity as a council member (or CEO) and:
Additionally, a gift given by two or more related bodies corporate (as defined in the Corporations Act 2001 (Cth)) is considered to have been given by a single corporation (donor).
Contributions to travel costs, whether financial or otherwise, will no longer be treated separately. These are now incorporated within the definition of gift.
Real time reporting of gifts is achieved through requirements to disclose all gifts within 10 days of receipt, for the CEO to update the register within 10 days, and for an up-to-date version of the register to be published on the local
government’s official website.
To assist council members and CEOs with complying with the new gift framework, a flowchart has been prepared and is attached to this circular (Attachment A).
To remove complexity from the gift disclosure framework, the minor breach provisions that relate to the declaration of gifts (which set two different thresholds in addition to the gift declaration thresholds above) have been removed. That is, Regulation
12 of the Local Government (Rules of Conduct) Regulations 2007 has been deleted. The removal of these provisions does not prevent a council member from being prosecuted for failing to disclose a gift or the Departmental CEO referring a serious
breach of the Act (related to gifts) to the State Administrative Tribunal. The maximum penalty for failure to disclose a gift is a fine of $10,000 or imprisonment for two years.
Receipt of a gift – any gift, whether or not in a person’s capacity as council member or CEO – will create a relationship of a closely associated person and therefore an interest (sections 5.60 and 5.62).
The following situations are specifically excluded from the interest provisions:
(The gifts referred to in the second and third dot points must still be disclosed in accordance with sections 5.87A and 5.87B as described above.)
This interest creates a perceived or actual conflict which prevents the council member from participating in the meeting or the CEO from providing advice or a report on the matter to be discussed (sections 5.67 and 5.71A), unless approval has otherwise
If the amount of the gift(s) is less than $1,000, under section 5.68 the council may allow the disclosing council member to participate if:
The interest, the council’s decision and the reasons for that decision must be recorded in the minutes.
If an interest valued at over $1,000 is disclosed, under section 5.69 the council or CEO may apply to the Minister to allow the disclosing member to participate in meetings or parts of meetings relating to that matter. In this case, the
Minister must consider that it is in the best interests of the electors or ratepayers for this to happen, or that approval is necessary to provide a quorum. The Minister’s decision and the reasons for that decision must be recorded in
the minutes of the meeting where the matter is discussed.
Similar provisions are contained in sections 5.71A and 5.71B in relation to the CEO providing advice or a report, directly or indirectly, to the council or a committee.
To assist council members and CEOs with understanding how the interests relating to gifts operate, a flowchart is attached to this circular (Attachments B and C).
Local governments must prepare and adopt a policy that relates to the attendance of council members and CEOs at events such as concerts, conferences and functions. This policy must address the provision of tickets to events, payments in respect
of attendance and approval of attendance by the local government and criteria for approval. New section 5.90A relates.
In essence, the policy deals with a council member’s or CEO’s attendance at events as a representative of the council. Tickets or the invitation to the event must be made to the council directly, not to the council member of
CEO personally. If a council member or CEO attends an event in accordance with the local government’s policy, then no conflict of interest arises.
Local Government Operational Guidelines are being updated to include these provisions.
For further information, please contact the Strategic Initiatives team via email at firstname.lastname@example.org.
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