Intro
The information below will assist you to navigate, draft and submit your application via Online Grants.
Read the Arts Organisations Program Guide before you start drafting your application.
It has all the essential information about the program objectives, categories, who can apply, who can’t apply, required support material and formats, application submission, assessment, notification, and assistance for applicants.
Applications must be submitted through the Culture and the Arts Online Grants web portal.
Opening and closing dates are listed in the Key Dates Calendar.
The Online Grants web portal is optimised for use with recent versions of Google Chrome, Edge, or Safari in combination with Windows or Mac OSX.
Before starting your application, it is recommended that you update your browser to the latest version and clear your browser history/cache.
Applicants who have not previously used the Online Grants portal will need to complete the registration process.
Applicants who have previously registered to use Online Grants will be able to sign in with the email address and password set during registration. If you experience any difficulties with your sign in contact Online Grants Support via email for assistance: onlinegrantsupportca@dlgsc.wa.gov.au
From your homepage you can:
Once your application is in progress you can return to continue editing your draft any time prior to submission by clicking on Edit/View Applications from your homepage.
You can review your draft application by downloading a formatted copy of the details from the Grant Applications listing page. Click on the document icon in the Actions column to export a formatted copy of the details entered online.
Look for the information icon displayed at the top right of an Online Grants web page. Click on the icon for further helpful information about the page. The information will open in a new tab.
Look for the help icon that appear next to a field for further details about the information required. Hover your mouse over the icon to display the help details.
The Arts Organisations Investment Program online application wizard contains the following sections for you to complete:
The Application Details page contains the sections and fields outlined below.
It is important that you carefully consider and select the correct program, program category and funding round. The Arts Organisations Program Guide contains further details about the funding categories.
Select: Arts Organisation Investment Program — 2023 to 2026
Select:
Note: once you have selected the program, program category and funding round the application wizard pages will be created for your Arts Organisation Investment Program application and the Follow your progress menu that appears on the right of each application wizard page will display the list of pages shown below.
This field is optional. Refer to help information via the information icon at the top of the application wizard page for definitions of each area of practice listed.
You must select one option from the list. Refer to help information via the information icon at the top of the application wizard page for definitions of each discipline listed.
This field is optional. You can use this field to add further specific details about the discipline your organisation may specialise in.
Use the Add More button to list your organisation’s key personnel. Key personnel include your organisation’s core salaried management, administrative and artistic staff.
Activity Outline section
All applicants to the Arts Organisation Investment Program are required to enter the details specified for each field below.
Enter the following activity title: Arts Organisation Investment Program
Briefly outline your organisation’s core business or purpose as per your current strategic plan.
Before you enter the activity start date it’s important to determine if your organisation is on a calendar year or financial year reporting cycle and then enter the specific dates outlined below. This will ensure the correct budget period is created in the financial information section.
A calendar year reporting cycle commences on 1 January and ends on 31 December, with your audited financial accounts and Annual Report completed by the following April.
A financial year reporting cycle commences on 1 July and ends on 30 June, with your audited financial accounts and Annual Report completed by the following October.
Click on the calendar icon to select:
When you have completed all required details on this page check the box to mark this section as complete, then click on Save and Next.
Please choose the program, category and funding round carefully as you will need to start a new application if you select and save the incorrect program, category or funding round. Contact Online Grant Support via email for assistance if you select and save the incorrect details.
The Financial Information section of the Arts Organisation Investment Program application wizard includes the Financial Information summary, Profit and Loss, and Balance Sheet pages.
All organisations are required to complete financial estimates for the first year of funding in the Financial Information section of the application wizard. The financial items and definitions in the Profit and Loss and the Balance Sheet have been closely aligned to those of the Australia Council for the Arts.
As you enter and save details in the Profit and Loss and Balance Sheet the summary page will update with the key financial totals such as the estimated surplus/deficit for the first year of funding and the projected net assets at the end of the first year of funding.
In the Funding Request (per annum) section you need to select the reporting period according to your organisations financial reporting cycle, then enter your organisation’s funding request for the first year of funding only. Note that the program has a minimum request of $100,000 per annum. If successful, the funding agreement will outline the funding allocated for each year of the three-year fixed term agreement.
Select Calendar to indicate a financial reporting cycle commencing on 1 January and ending on 31 December, with your audited financial accounts and Annual Report completed by the following April.
Select Financial Year if your organisation’s reporting cycle commences on 1 July and ends on 30 June, with your audited financial accounts and Annual Report completed by the following October.
Note: before you can proceed to open and update the Profit and Loss and Balance Sheet pages you must select and save the Financial Reporting Cycle and the Amount Requested (per annum) in the Reporting Cycle and Funding Request section.
The Profit and Loss page represents the Statement of Profit or Loss and Other Comprehensive Income. Click on the Update Profit and Loss button on the Financial Information summary page to commence entering your organisation’s budget for the first year of funding.
The Balance Sheet page represent the Statement of Financial Position. Click on the Update Balance Sheet button on the Financial Information summary page to commence entering your organisation’s projected year-end financial position.
Use the notes field next to each financial item to add explanations or additional information where relevant. The notes field has a limit of 1000 characters including spaces. If you copy and paste information into the notes field, ensure you clear all formatting first and ensure you do not paste more than 1000 characters.
You can use the Additional Notes field to include information relevant to the overall financial estimates for the first year of funding. Do Not enter any URLs or web addresses in the Additional Notes field.
It is important that you refer to the financial definitions as you enter your financial estimates for the first year of funding. Hover your mouse over the help icon next to each category for definitions and specific points to consider for each item. Alternatively, you can click on the information icon on the top right of the Profit and Loss and Balance Sheet pages to open the full set of financial definitions in a separate tab.
All organisations are required to provide anticipated Organisation Outputs for the first year of funding (calendar-year 2024 or financial-year 2023-24).
Outputs are specific measurable things generated by your activities. This information will be considered as part of your application and provide further clarity about your activities for the assessor. The outputs also provide important data for the department for research, analysis and advocacy purposes. All organisations are different, and some sections/outputs may not apply to you. You only need to provide outputs for the categories and items relevant to your activities.
The Organisation Outputs included here are based on a balance between data previously collected through the DLGSC Culture and the Arts Quantitative Data Summary and the Australia Council’s activity reporting requirements. A priority has been to include activity outputs that have been collected for a number of years, as well as those that align to new government priority areas for data collection, as identified through the AOIP Outcome Framework.
It is important that you refer to the Organisation Output definitions as you enter your activity and program outputs. Hover your mouse over the help icon next to each category for definitions and specific points to consider for each item. Alternatively, you can click on the information iconon the top right of the Organisation Outputs page to open the full set of Organisation Output definitions in a separate tab.
Note: The full list of Organisation Output Definitions, as well as notes and examples can also be found at the end of this document for you to refer to when developing your application.
Use the Notes field next to each Organisation Output item to add explanations or additional information where relevant. The Notes field has a limit of 1000 characters including spaces. If you copy and paste information into the Notes field, ensure you clear all formatting first and ensure you do not paste more than 1000 characters.
You can use the Additional Notes field to include information relevant to the overall activity and program outputs for the relevant year of funding. Do Not enter any URLs or web addresses in the Additional Notes field.
Please note that your strategic plan should include a reflection of your historical financial performance and financial forecast for each year covered by the plan. Attached your strategic plan in the Support Material section of the application wizard.
Attach a copy of your most recent audited accounts in the Support Material section of the application wizard. For organisations on a calendar year reporting cycle this will be 2021 audited accounts. For organisations on a financial year reporting cycle this will be 2020/2021 audited accounts.
Before you submit your application, you will need to read and confirm that you understand the terms and conditions outlined in the following sections:
When you have completed all sections, click Submit as Final. Note that all sections of the application wizard must be marked as complete before the Submit as Final button will be enabled.
From this page you can:
Click on Generate Receipt to download a copy of your application submission receipt.
Click on Export Application and select your preferred format (PDF or Word) to download and save a formatted copy of your submitted application.
Click on Close to return to your homepage. When you are finished in the Online Grants portal ensure you click on Sign out to close the web portal.
You will be advised in writing of the outcome of your application approximately 19 weeks after the closing date.
Contact Online Grant Support via email if you require technical assistance with your online application: onlinegrantsupportca@dlgsc.wa.gov.au
For advice or assistance with your application, contact a Grants Officer:
1.01 WA —DLGSC Culture and the Arts — AOIP (per annum): Funding received through the Arts Organisation Investment Program (AOIP) per annum.
Grants received through the WA Royalties for Regions Program administered via DLGSC Culture and the Arts, i.e. Regional Arts and Cultural Investment Program (RACIP), Regional Exhibition Touring Boost (RETB).
1.03 WA —DLGSC Culture and the Arts — Project Funding:One-off funding for specific projects/activities administered through DLGSC Culture and the Arts (i.e. 15K-plus, Strategic Initiatives).
Funding that spans across a number of years and supports the organisation’s annual program of activity (also referred to as ‘Operational Grants’) from the Commonwealth Government.
7.02 Other Commonwealth —Project Funding: One-off funding for specific projects/activities from the Commonwealth Government.
Capital grants from the Commonwealth Government.
7.04 Other Commonwealth —In Kind Support: Services and assets (other than cash) received free of charge, or at an amount below market value from the Commonwealth Government.
All grants or funding received from any other Australian State or Territory.
Unrestricted (received as a general donation to the organisation that is not tied to any specific purpose) gifts where the donor does not receive a material benefit in return. Includes membership fees (excluding service organisation membership). These may include cash (e.g. regular or one-off donations from individuals/organisations, workplace giving, public collections etc.) or in- kind (e.g. property, cultural items like art works, books, jewellery).
10.05 Philanthropy Unrestricted Bequests: Unrestricted (received as a general donation to the organisation that is not tied to any specific purpose) donation of money or property (including goods) that is transferred to the organisation on the donor’s death, as specified in the donor’s will. It can be given unconditionally or with conditions, which are legally binding. These may include cash (e.g. regular or one-off donations from individuals/organisations, workplace giving, public collections etc.) or in-kind (e.g. property, cultural items like art works, books, jewellery, volunteer or pro bono services etc.).
Includes performance equipment, lighting, audio visual, scenic, staging and materials such as lighting and sound equipment and hire, visual equipment and hire; includes set design, scenic materials, staging equipment and hire; costume and set maintenance: specific insurances, licences, fees and permits, production incidentals. Contingency. Co-presenter fee and commissioning fees.
1.02 Travel and accommodation: These are direct travel and accommodation cost associated with the delivery of your program. For example performing or exhibiting outside home location. Can include travel and transportation costs, packing and crating costs, installation costs, demounting costs, bump in/out consumables, travel allowances and per diems.
Other current assets not specifically included in previous rows. May include some prepayments, deposits and bonds.
Organisation Outputs are valuable information that can be used for research, analysis and advocacy, and for benchmarking on a state, national and international level. It is important that you refer to the Organisation Output definitions as you enter the planned and actual activity and program outputs.
Because the Organisation Output categories capture specific information about different aspects of the work, some of the work done by your organisation may need to be included in multiple Organisation Output categories.
Outputs:
Provide the number of activities undertaken through a coordinated collaboration between two or more parties to achieve a common goal, mutual benefit, and/or through a sharing of knowledge and resources.
Employees and/or people who reside in one of the nine Department of Primary Industry and Regional Development's regions, which are outside of metropolitan Perth.
People with lived experience of mental health issues can identify either as someone who has lived, or living, with a mental health issue that interferes with the person’s cognitive, emotional or social abilities as a family member and/or carer who has experience in supporting a person who has lived, or living, with a mental health issue