Final check
You can extract a copy of your draft application in Online Grants at any stage to share with others for their feedback.
Contact onlinegrantsupportca@dlgsc.wa.gov.au if you require assistance extracting a copy of your draft application in Online Grants.
Show your application to a colleague or friend. If it doesn’t make sense to them, or they are not particularly excited about the project, then your application probably needs more work.
Proof-read thoroughly and fix typos and bad grammar.
Check and check again! Make sure absolutely everything you need for your application is included because once you submit your application there is no opportunity to add or amend anything.
Draft review
Check the draft review request deadline on the Key Dates Calendar to see if the program you are applying to has the option to request a draft review. You can request a draft review any time before the draft review request deadline. Only one request for
review can be submitted per application.
You can continue to edit your application while waiting for your draft review feedback. However, please be aware that depending on the volume of draft review requests, staff may not be able to provide feedback. In the unlikely event that this might happen,
it is up to you to ensure that you submit your application before the submission deadline.
You are strongly encouraged to make your draft review request well before that review deadline to give staff sufficient time to provide quality feedback as well as you time to update your application. You will be unable to request a review after the deadline
has been passed.
Contact onlinegrantsupportca@dlgsc.wa.gov.au if you require assistance requesting a draft review in Online Grants.
Terms and conditions
Before you submit your application, you will need to read and confirm that you understand the terms and conditions outlined in the following sections:
- Grant application terms and conditions
- Media contact consent
- Working with children
- Privacy and freedom of information (see below).
A Grants Officer can provide clarification if required.
Grant application terms and conditions
General terms and conditions for grant application submission
I have read and am familiar with the information relevant to this application as published on the Department of Local Government, Sport and Cultural Industries website.
- I acknowledge that this application will not be accepted if it is late, does not include all the required support material, or is subject to outstanding acquittals.
- I am aware of my rights and responsibilities with regard to copyright and intellectual property as it relates to this activity and confirm that all parties with a potential claim to copyright and intellectual ownership arising from this activity have
been consulted and provided their agreement where required.
- I confirm that the supporting material submitted with this application is my own work or the work of the artists named in this application.
- I give the Department of Local Government, Sport and Cultural Industries a license to reproduce and communicate the supporting material submitted with my application for the purposes of assessment and confirm that I have obtained all copyright and
intellectual permissions as required to do so.
- I am not seeking funding for work that will be submitted for academic assessment.
- I agree to accept Department of Local Government, Sport and Cultural Industries’ funding decision on my application.
- I have read and understood the section on Privacy and Freedom of Information and accept the terms.
- I agree to inform the Department of Local Government, Sport and Cultural Industries of any changes in the status or circumstances of the application between the time of its submission and its assessment.
- I am aware that the Department of Local Government, Sport and Cultural Industries reserves the right to require me to provide evidence to verify that a current Working with Children Assessment Notice is held by all relevant personnel where the activity
involves working with people under the age of 18.
All statements in this application are true to the best of my knowledge.
Media contact consent
In the event that your grant application is successful, do you give the Department of Local Government, Sport and Cultural Industries permission to pass your primary phone number and/or email address on to the media?
Working with children
If your activity directly involves children, or if you and/or key personnel in the activity will be responsible for, or supervising children, you must confirm your understanding and compliance with current legislative requirements related to working with
children. Refer to the Working with Children Check website for more information.
The Working with Children (Criminal Record Checking) Act 2004 makes it compulsory for many people in child-related work to apply for a Working with
Children Check. The Department of Local Government, Sport and Cultural Industries reserves the right to require any applicant to provide relevant clearances as a pre-condition of funding.
A person is in child-related work if their usual duties or work involve, or are likely to involve:
- contact with a child (a child is a person under the age of 18 years); and
- that contact is in connection with at least one of the 19 categories of child-related work listed under the Act; and
- no exemptions apply.
To complete your application, you will need to read both and select one of the following Statements:
Statement 1
This activity is likely to involve personnel working with people under the age of 18. I am/the organisation is aware of the special responsibilities associated with working with children and am aware of the Working with Children Act 2004, and
will take the necessary steps to ensure that, where required, all relevant personnel have a current Working with Children Assessment Notice or are able to obtain one.
Statement 2
The organisation and/or the activity DOES NOT involve working with young people aged under 18.
Privacy and freedom of information
Through its privacy policy the Department of Local Government, Sport and Cultural Industries is committed to safeguarding any personal information it may hold at any time in respect to an individual. For the purposes of this policy, “personal information”
is information about individuals or which may identify an individual. The policy can be found on our website.
The Department of Local Government, Sport and Cultural Industries’ terms and conditions includes the following information for applicants:
Full listings of grant recipients will be published on our website and in our Annual Report. We may also publicise recipients in our newsletters and publications. You will be required to acknowledge the Department of Local Government, Sport and Cultural
Industries in all your publicity if your application is successful. Failure to do so may affect your grant payment.
According to the Freedom of Information Act (1992), any information held by us, including your application is accessible by you. While the information you present to us is treated as confidential, staff and external peer assessors may see it. The information
you supply may also be made available to those assessing any other grant applications you make.
By submitting your application, you waive any right to raise any type of proceedings against the Department of Local Government, Sport and Cultural Industries because of, or in contemplation of, any disclosure of the contents of your application in response
to an information request made under the Freedom of Information Act (1992).
Data held in our system may be used for the following purposes: statistical reporting, application assessment, media enquiries, accounting purposes and for contacting you. The details of your grant will be public information, however, your personal details
will only be accessible by our staff, appointed auditors and individuals or organisations who may help us assess or monitor grants.
Submit your application
When you have completed all sections, click Submit as Final. It is very important you are completely satisfied your application is completed before you click Submit as Final. Once submitted your application cannot be accessed to make changes or add support
material.
A system-generated email confirming the successful submission of your application will be sent to your registered email address within 15 minutes of submission. This email confirmation is evidence that you have submitted your application by the due date
and time, and it is your responsibility to contact us immediately if you do not receive it.
If you do not receive confirmation, email the Online Grants Support quoting your application name and time of submission, and a staff member will investigate the status of your application. Claims
relating to application submission errors after this time will not be investigated.
The department does not accept applications submitted by email.
Assessment process
All applications are assessed against the four criteria:
- Quality
- Reach
- Good planning
- Financial responsibility.
The weighted scoring method is a decision-making support tool that allows equal evaluation for each application against the assessment criteria as well as an objective comparison to be made between applications.
To help you address the four criteria in your application there is a subset of assessment measures and definitions (see the table below). Not all the assessment measures will apply to every activity. Assessors will consider how well your
application addresses the four criteria, as well as the objectives of the program you are applying to.
You must score highly on all four criteria to be successful. However, not all applications that score highly will be successful in receiving funding. Final approval of successful applications depends on available budget and approval by the Minister or
delegated authority.
Assessment criteria
Quality
- Imagination
- The extent to which the work explores new possibilities or views.
- Authenticity
- The extent to which the work respects cultural tradition or is unique in the State.
- Originality
- The extent to which the work breaks new ground.
- Inquisitiveness
- The extent to which the work promotes curiosity in artist and audience.
- Excellence
- The work is regarded as the best of its type either globally or nationally.
- Captivation
- The quality of the connection of the work with communities of interest.
- Relevance
- The timeliness of the creative idea in relation to contemporary events.
- Innovation
- The work demonstrates an ability to realise creative ideas to real world outcomes.
- Challenge
- The extent to which the work challenges convention.
- Risk
- The extent to which the artist is fearless and negotiates new artistic approaches.
- Rigour
- The extent to which the work has undergone thorough research and development.
Reach
- Diversity
- The extent to which the work engages a broad cross section of WA society.
- Platform
- The capacity of the work to have long term influence and importance to communities of interest.
- Collaboration
- The extent to which the work engages with communities of practice.
- Leverage
- The ability of the work to attract investment from a range of non-DLGSC sources.
- Number
- The number of people in communities of interest who directly engage with the work.
- Growth
- The extent to which the work will attract and develop new audiences or markets in WA, nationally or internationally.
Good planning
- Realistic and thorough consideration of all activity elements
- The timeline, budget and support material demonstrate consideration of all activity elements and is realistic. The activity meets the objectives of the funding program.
- Realistic and achievable outcomes
- intended outcomes of the activity are clearly defined, the application explains the way in which each outcome will be achieved, and the methods described for realising each outcome are realistic and well considered. The activity outcomes progress
your broader goals for your practice or development.
- Demonstrated process of research and/or consultation (if required)
- There is a clear process by which research, consultation has or will be undertaken and there is clear demonstration of decision making, planning and/or participation in the activity by the targeted community of interest or host institution.
- A clear, well considered evaluation process
- The evaluation methods are defined and enable the applicant to know whether the outcomes have been achieved.
Financial responsibility
- Value for money
- The proposed expenditure realistically enables the activity outcomes to be achieved and demonstrates an efficient use of resources and the investment from other sources demonstrates appropriate community/industry/business support.
- A comprehensive budget
- The budget demonstrates accurate costings for the activity and the expenditure is supported by quotes, appropriate rates of pay for artists, arts workers and/or industry professionals, with fees supported by written confirmation.
- Financial Self-Sufficiency
- The activity encourages self-sufficiency and addresses issues of business/practice sustainability.
Notification
Applicants will be notified in writing the outcome of their application once the assessment process has been finalised. Successful applicants will receive a contract, which needs to be signed and returned before grant funds are paid.
Grant acquittal
Successful recipients of a Culture and the Arts grant will be required to submit progress reports and/or a funding acquittal report as per the details specified in the funding agreement. The relevant report will be available for you to access in Online
Grants once a copy of your signed funding agreement has been received. Ensure you check your funding agreement to confirm your reporting requirements and deadlines.
Acquittal images: documenting your activity
Images of your activity provide a simple and straightforward means of showing your activity was delivered as described in your original application.
When you submit an acquittal (Applicant Report) with images, the best images may be used on our website and in promotional materials. This is a valuable opportunity for publicity. If you would like your images to be considered they must be high quality,
have information so we can appropriately credit them and an image permission form for us to use them.
To ensure you capture the best possible images for documentation and promotion make sure you:
- Use a good camera. Phone cameras may be convenient, but the quality and resolution of phone camera images may not be suitable for publication.
- Set your camera for at least 300 dpi and/or set it to save the image at between 1MB and 5MB.
- Include photos taken during the development stages of your activity as well as the final activity.
- If you give us images taken by someone else, ensure you clarify copyright ownership and seek agreement or permissions for you to share those images with us.
- If children are pictured, seek the consent of a parent or guardian at the time of taking the photograph and include that consent in your acquittal. We cannot publish images featuring children if consent cannot be verified; and
- Take notes to help you remember who or what was in the photograph, where it was taken and when. You will need to provide this information in your image submission form.
Typical image credits may include the following information:
Performance
<name of pictured performers/artists (L-R)>, in <title of performance> by <artist/producer/company> at <venue/event/festival>, <place/town/city>; <year>. Photo by <photographer name>
Artwork
<name of artwork>, by <artist name>, at <exhibition and/or event>; <place/town/city/>; <year>. Photo by <photographer name>
Audience or participants
<name of people pictured if known or significant>, at <exhibition/event/festival>; < place/town/city>, <year>. Photo by <photographer name>
Activity development stage
<description of subject/persons pictured>, <description of activity being undertaken>; <name of project/performance/event etc> by <artist name if relevant>; <place/town/city >; <year>. Photo by <photographer name>