Community Place Based Grants guidelines

Guidelines

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About the program

The Community Place Based Grants program provides funding for the development and delivery of co-designed, place based structured holiday and out-of-school activity programs in the Kimberley, Goldfields, Pilbara and Gascoyne regions.

The program includes a process to work with local government, Aboriginal leaders and service organisations, to embed sport and recreation in community-led activities and events that target vulnerable and at-risk youth and their families.

The aim is to fund programs for multiple years to ensure a consistent quality approach to programs to get traction, build capacity and have a collective impact.

Primary objectives

  • Develop and support the implementation of place based and community-led strategies, for the coordination and provision of out-of-school hours and holiday programs using sport and recreation in the identified communities.
  • Provision of development opportunities to support local people to facilitate local activities.
  • Ensure program delivery and activities align with local strategies and plans along with links to broader strategic objectives for young people.

Funding may be used for

  • personnel costs (e.g., employment of staff, etc.) up to 50% of grant funding
  • training of staff and volunteers (e.g., Working with Children checks and first aid training for volunteers)
  • venue and equipment hire (not owned or occupied by applicant)
  • marketing/communication costs (e.g., advertising, promotion, printing, etc.)
  • administration (e.g., telephone, postage, stationary, etc.) up to 10% of total budget
  • catering costs
  • travel and transport costs
  • equipment (20% of total grant funding). 

Funding may not be used for

  • payment to a state sporting association (SSA) for services
  • facilities — including maintenance and construction
  • projects undertaken outside of Western Australia
  • additional funds or recurring funds for a project already funded by a Department of Local Government, Sport and Cultural Industries (DLGSC) grant program
  • prize money or trophies
  • merchandise (e.g. clothing, water bottles, mugs, key rings, etc.)
  • one-off camps and events — regular activities over a period are preferred
  • individual membership fees.

Assessment criteria

An assessment will be made to determine if the application is eligible, by assessing it against the grant objectives.

Projects should be:

  • co-designed in partnership with community, education and local government and other eligible organisations;
  • developed in consultation with local community members and/or sport and active recreation service providers;
  • providing awareness of the benefits of sport and active recreation and/or healthy environments;
  • providing behaviour change principles that have been integrated into the project or program;
  • demonstrating experience in engaging the target group and demonstrating capacity to implement the project; or
  • demonstrating the capacity to adequately manage the risks and providing adequate strategies for sustainability of project outcomes beyond funding.

If approved, a grant agreement will be entered into which outlines the grant conditions and acquittal requirements. Once signed and returned, the grant will be paid directly to the applicant body (organisation/association).

Who can apply

  • regional sporting club or active recreation organisation
  • a not-for-profit community organisation involved in the conduct of sport or physically active recreation in a regional area
  • in the absence of a suitable sport or active recreation organisation, a local government authority is eligible to apply.

Eligibility requirements

  • be an incorporated not-for-profit organisation either under the Western Australian Associations Incorporation Act (2015) or Commonwealth Corporations Act (2001) with an Australian Business Number (ABN), or Indigenous organisations under the Commonwealth Corporations (Aboriginal and Torres Strait Islander) Act (2006)
  • where appropriate, be affiliated with a SSA or industry peak body
  • have acquitted all previous grants prior to the application being submitted unless the grant is still current.
  • your organisation will be required to maintain appropriate and sufficient insurance cover for the duration of the project. Please note, organisations will be required to have current public liability insurance to the value of $10 million per claim or occurrence giving rise to a claim. A certificate of currency of insurance for the coming year is to be provided upon application.

Additional requirement

Projects are not to commence before approval has been granted by DLGSC. No retrospective funding will be considered.

Who cannot apply

  • individuals or groups of individuals
  • organisations seeking funds for metropolitan based programs
  • State Government departments and agencies
  • educational institutions including schools, universities and TAFE colleges
  • commercial entities
  • organisations already receiving funds from DLGSC
  • unincorporated bodies.

Level of funding available

Funding ranges from $5000 to $50,000 per annum for up to 3 years.

How to apply

  1. Read the guidelines.
  2. Contact the local DLGSC regional office to discuss suitability of your specific project idea.
  3. If your organisation is deemed eligible to obtain funding, a representative from DLGSC will arrange a meeting to discuss funding opportunities prior to a formal application being submitted.
  4. Complete the application form and submit to your nearest DLGSC regional office.
  5. Applications are accepted throughout the year and must be lodged eight weeks prior to the project or event start date. All supporting documentation is required with each application.
  6. DLGSC will process the application and may seek clarification before making recommendation.
  7. Notification of application outcome occurs within eight weeks of DLGSC receiving your final application. 

The applicant must consult with their respective local government, relevant education institutions and community organisations during preparation of delivery plans and obtain endorsement by all key partners for the application prior to submission.

Assessment and notification

An assessment will be made to determine if the application is eligible by assessing it against the grant criteria. If approved, a grant agreement will be entered into which outlines the grant conditions and acquittal requirements. Once signed and returned, the grant will be paid directly to the applicant body (organisation or association).

At the completion of the project, the applicant body will need to complete the acquittal documentation within 90 days and forward to DLGSC to demonstrate that the funds have been spent in accordance with the outlined grant agreement. Failure to comply with these requirements may jeopardise future funding from DLGSC.

GST registration

  • If your organisation has an ABN and is registered for GST, the grant will be grossed up by 10% of the grant amount.
  • If your organisation has an ABN and is not registered for GST, no GST will be allocated to your grant.

Freedom of information

  • DLGSC will adhere to the provisions of the Commonwealth Freedom of Information Act (1992) in relation to requests for information originating from DLGSC.
  • Information not originating from DLGSC but provided to DLGSC, will not be released without prior consultation with or permission by the relevant organisation.

Privacy

  • All information provided to DLGSC during the grant assessment process will be stored on a database that will only be accessed by authorised departmental personnel.
  • The database is subject to privacy restrictions in accordance with the Commonwealth Privacy Act (1998) and the Freedom of Information Act (1992).

DLGSC acknowledgement

  • Successful organisations will be required to acknowledge DLGSC and further details will be provided to successful applicants within their grant agreement.

Further information

To discuss your event, competition or sport development opportunity concept or to obtain assistance to complete your application, please contact your DLGSC regional office.

Gascoyne office

15 Stuart Street, Carnarvon WA 6701
PO Box 140, Carnarvon WA 6701
Telephone 61 8 9941 0900
Telephone 0414 606 701

Goldfields office

Suite 1, 349-353 Hannan Street, Kalgoorlie WA 6430
PO Box 1036, Kalgoorlie WA 6430
Telephone 61 8 9022 5800

Kimberley office (Broome)

Unit 2B, 23 Coghlan Street, Broome WA 6725
PO Box 1476, Broome WA 6725
Telephone 61 8 9195 5749

Kimberley office (Kununurra)

Kununurra Youth Hub, Rod Hodnett Drive, Kununurra WA 6743
PO Box 1476, Broome  WA  6725
Telephone 61 8 9195 5750

Mid West office

Level 1, 268-270 Foreshore Drive, Geraldton WA 6530
PO Box 135, Geraldton WA 6531
Telephone 61 8 9956 2100

Pilbara office

Karratha Leisureplex, Dampier Highway, Karratha WA 6714
PO Box 941, Karratha WA 6714
Telephone 61 8 9182 2100
Page reviewed 29 July 2021