Guidance for licensees on how to apply for an extended trading permit.
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This information explains the types of ongoing extended trading permits (ETP) available under the Liquor Control Act 1988 (the Act). To be read in conjunction with the relevant policies available on our website.
All information is entered directly into the online form unless specified otherwise. Please note any Director’s policy or forms.
No additional information is required for Liquor without a Meal (restricted to 120 persons or less) or Late Delivery.
Effective date: 10 May 1999Last amended: 18 June 2020 Next review: June 2022
This policy guideline is designed to provide information in regard to the subject matter covered, and with the understanding that the Director of Liquor Licensing is not passing legal opinion or interpretation or other professional advice. The information
is provided on the understanding that all persons undertake responsibility for assessing the relevance and accuracy of its contents.
This document provides guidance on the legislative requirements relating to extended trading permits for non-member functions and the circumstances that the licensing authority may have regard to when considering applications for these permits.
Licensees should also refer to the policy on Extended Trading Permits for One-Off Events or Functions in conjunction with Information Bulletin No. 14.
Section 48(2) of the of the Liquor Control Act 1988 provides that a club licence authorises the sale and supply of liquor to club members and to the guests of members.
In addition, section 48(2A) provides that a club licence authorises the sale and supply of liquor to a visitor for consumption on the licensed premises if the sale does not contravene the rules of the club. A visitor is defined as a person who:
Clubs are required to make available an up to date register of visitors continually available for inspection at the club premises.
Pursuant to section 60 of the Liquor Control Act 1988, on application by the licensee, the licensing authority may grant an extended trading permit authorising the licensee to sell and supply liquor under the licence, according to the tenor of a permit,
in circumstances to which that licence would not otherwise apply.
Section 60(4)(cb) specifically identifies that one of the purposes for which a permit may be granted is to authorise the sale and supply of liquor by club and club restricted licences, to persons who are not members (or genuine guests of a member)
of the club for a special occasion or function. For example, an open day, or function such as a wedding reception held by a non-member.
As this type of extended trading permit allows clubs to sell and supply liquor to the general public, the function or event to be held must not conflict with the rules of the club’s constitution.
Generally speaking, a club will be able to apply for up to 24 permits to sell and supply liquor to non-members in any 12-month period. Approval of these 24 events can be sought in advance in one application. However, where a club
makes more applications within a 12-month period, the onus will be on the club to demonstrate that the grant of the additional permit(s) will be in the public interest.
An application for an extended trading permit under section 60(4)(cb) will be required to meet the following criteria:
Ongoing extended trading permits (ETPs) are designed to extend trading conditions in accordance with the permit. Applicants with an existing liquor licence can complete an online application form for these types of permanent extensions. The online form is designed to be intuitive; it will change to reflect the options you select as you proceed. This process will provide greater visibility of the overall application process to all applicants and aims to reduce determination times.
In order to access this application you have to log in to the account that is linked to the permanent liquor licence. You will not be able to complete this application form using a new account or an account that is linked to a different licensee/entity.
The department is committed to ensuring that information on our website is widely accessible. If you require a manual copy of the new application form to be emailed or posted to you, please contact the department on 61 8 6551 4888.
Please note that the time taken to process an application will vary depending on a range of factors including the complexity of the application, advertising times and any objections which may be raised.
Applications for ongoing extended trading permits must be lodged under an account that is linked to an existing liquor licence, specifically the one you are intending to extend.
Please refer to the following steps to lodge your application:
Log in to your existing account to start this process.
If you are an existing licensee, but do not yet have an online account, please set up a new account and select ‘No’ that you are not a current licence holder, then register the account. Please email your new Username to firstname.lastname@example.org so we can connect your new account to your existing liquor licence. Please note - if the person emailing the username is not part of the licensee entity (eg employee) they will need to also email authority from the licensee authorising the request being made.
Now that you are set up with an account you can start the application.
The application form will open onto an Instructions page which explains how to use the form. Read through each question carefully and remember to save your form often.
This form is designed to be intuitive, when you answer a question it will change the form to allow you to provide more information. Please be sure to give the pages a few moments to update when you select an option in case it needs to create more fields for you to fill out.
If you do not have the information required at hand you can save your form and return to it later via the My Account page. Clicking on Save will create a link on the My Account page under Saved Forms. You can click on Resume to proceed or Delete to remove the saved form.
If you wish to keep a copy of the application form for your records you can only do this prior to submitting the application. Clicking on the PDF button will create a PDF of the application form in its current state for you to save to your computer.
Upon submission of the form click on the Pay Fee button to view the payment options and make payment.
Payment for online lodgement can be made online via BPOINT. To pay via any other method, including BPay, please click the View Quote button. This will generate a quote with payment details and your unique application number.
Please make sure to quote the Application Reference Number when submitting any enquiries or manual documents in relation to this application.
When the fee is paid the date of lodgement will be the date the payment is receipted by the licensing authority. It generally takes 1-2 business days for the fee to register on our system. Please be aware that we will be unable to issue you with an official receipt until the fee has fully registered. When you make payment online you will instead be offered a payment confirmation slip which you can retain as evidence of payment if required.
For a full list of the fees and charges please refer to the fees and charges page.
If your application is submitted successfully, you will be emailed an acknowledgment letter. This will confirm that the department has received your application; it will also outline any further information required for this application and the date by which it must be submitted.
Do not submit enquiries with this form.