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Guidance for licensees completing annual liquor returns.
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This lodgement guide provides guidance for licensees completing annual liquor returns.
In accordance with section 146 (1) and (2) of the Liquor Control Act 1988 (the Act), the Director of Liquor Licensing requires that an annual liquor sales return be completed by certain licensees and submitted to the department on or before 31 July.
The liquor return requires you to submit the total sales (litres and $) for the financial year for each sale that you have made to a WA liquor merchant (holders of their own liquor licences).
The liquor return is required to be lodged electronically via the department’s online portal.
Please sign in to the online account held in the name of the licensee or create a new account if the licensee doesn’t already have one. Note: this account is not the one used to renew an approved managers card, unless the liquor licence is held
as an individual.
If you have created a new account please record your username and password for subsequent log in.
On the online portal, data can be uploaded manually or via a spreadsheet saved in the CSV (comma separated value) format. Manually entered returns are only recommended when entering returns consisting of a few lines of data. Returns over 20 lines
of data should be completed via uploading a CSV file.
It is an offence to fail to lodge this return by 31 July (penalty $10,000) or to include in the return, information that is false or misleading (penalty $10,000).
The licensee's account will be used to submit your return this year and in subsequent years. It can be used during the course of the reporting period to intermittently enter sales and save your progress or alternatively you can lodge the return in one transaction.
If you already have an account with the department, sign in with your existing username and password and skip step 1.
First you must create an account. This account will be used to submit your applications, returns and change your address details.
Once your details have been entered and registered, you will not be required to register your details again. You can amend your details at anytime by logging into your account.
If you experience any issues with the account creation process please contact our department on 61 8 6551 4999.
This is what the template looks like in Excel. You must complete the header (H) row and data (D) rows with details of all liquor you supplied to a purchaser1. The final (F) row is completed automatically.
This identifies your business licence, licence type, year and period.
Complete the header (H) row:B1: enter your licence numberC1: select your licence type. E.g. Producer, Wholesaler or Special facilityD1: select the year of return. E.g. 2021 is for 2020/2021
financial year.E1: select period. i.e., Annual
Select the entire last row “F”. You do this by clicking on the row number on the left. If you want to insert multiple rows, select the number of rows you want to insert.
Right-click and select Insert.
A new row (or rows) are inserted. Enter a value in each cell until all cells aren’t red. Red cells show you that the cell needs a number. Enter zero (0) if you did not supply that type of liquor.
This is the data you are providing for all the liquor you have supplied to each purchaser (liquor merchant).
Complete each data (D) row:
The final (F) row tallies all D row values automatically.
For assistance with log in details (forgotten username or password) please contact the department on 61 8 6551 4999 or firstname.lastname@example.org
For assistance with your electronic return content please contact the department on 61 8 6551 4980 or email@example.com
If you need assistance and are advised to send us your file. Please send it as an Excel spreadsheet. We will not be able to provide assistance if it arrives in any other format.
This information is designed to provide authoritative information regarding the subject matter covered, and with the understanding that the Director is not passing legal opinion or interpretation or other professional advice. The information is provided on the understanding that all persons undertake responsibility for assessing the relevance and accuracy of its contents.
Do not submit enquiries with this form.