One-off Add, Vary or Cancel lodgement guide

Requirements when applying to add, vary or cancel a condition of a permanent liquor licence for a one-off occasion.

Online portal

Login to lodge and renew applications, manage licensing and submit returns.

Sign in

Question and information iconsCoronavirus (COVID-19) information

Latest COVID-19 information, updates and resources.

This lodgement guide should be read in conjunction with the Director’s policies in respect of Extended Trading Permits/Variations – One-off events or functions.

Lodging the application

Applicants must complete an online application via our online portal, this application must be made from an account that is currently linked to the relevant liquor licence (the licensee’s account). If the licensee does not have an account, one must be created.

One-off Add, Vary or Cancel types

There are two different One-Off Add, Vary or Cancel types:

  1. Extended Hours and/or Area (for special facility licences only).
  2. General (to apply for a one-off variation to existing permanent licence conditions).

Submissions

In order for the department to consider an application to alter the licence conditions, we require a submission detailing the event and the reasons why you need to trade in a manner not already permitted on your permanent liquor licence.

Applications over 500 people should also be lodged with a submission or management plan detailing the proposed the controls to ensure the event is conducted in a safe manner.

When your application must be lodged

  • Up to 500 persons on premises: 14 days prior to event date.
  • 501 to 5000 persons on premises: 30 days prior to event date.
  • Over 5000 persons on premises: 60 days prior to event date.

Choosing the correct permit type

Our system is designed to assist you in selecting the correct approval type. However, to make it easier, the following can be used as a guide.

Extended Hours and/or Area (Special Facility Licences only)

This approval type is used to extend the hours and/or area for a one-off event to be held on or adjacent to an existing special facility licence. This option also allows a licensee of a Special Facility Caterers to comply with their licence conditions by lodging an application when they have been engaged for a specific function.

General (for all licence types)

Select this option to propose trading in a manner you are not currently permitted under the current licence conditions for a one-off event. You can choose to add a new condition, vary an existing condition or cancel a condition for a special occasion/function. Please note however, that if you are proposing to trade in a manner contrary to the tenor of the liquor licence as specified in the Act, an occasional liquor licence application may be a more appropriate.

If you are proposing to vary a condition of your licence in conjunction with a one off extended hours or area application, you are not required to lodge an additional One-off Add, Var, Cancel application. This is captured as part of the extended hours/area application.

Amended Entertainment Condition

In regards to proposed adult entertainment,the licensee will need to provide detailed submissions with the application which demonstrates the following:

  • There is sufficient public demand for this type of adult entertainment.
  • That the licensee is responsible and able to control the premises in a proper manner.

 

Application fees

The application fee must be lodged with the application. Please refer to the fee schedule below. Please note that the application cannot be examined until the fee is received. Generally, the application fee is not refundable, even if the application is refused or withdrawn.

Add, vary or cancel a condition of a licence or permit
Fee description Fee
Permanent club restricted licence
$45
Permanent of any other type of licence
$245
One-off (for a period of 21 days or less) club restricted licence
$45
One-off (for a period of 21 days or less) any other licence type if the anticipated number of patrons is up to 500
$113
One-off (for a period of 21 days or less) any other licence type if the anticipated number of patrons 501 to 1000$232
One-off (for a period of 21 days or less) any other licence type if the anticipated number of patrons 1001 to 5000
$1173
One-off (for a period of 21 days or less) any other licence type if the anticipated number of patrons 5001 to 10,000
$2349
One-off (for a period of 21 days or less) any other licence type if the anticipated number of patrons over 10,000$4709
Alteration or redefinition of a licensed premises$411

With respect to a One-off Extended Trading Permit application or Add, Vary or Cancel a condition of licence application sought for a function or event that takes place over a number of dates, the fee will be calculated based upon the total maximum number of persons expected to be present in the licensed area at any one time for each date. For example: if a function or event runs for 2 days and the maximum number of persons expected to be present in the licensed area at any one time is 300, then the fee will be calculated on an attendance of 300 for each date and will be $232.

Lodgement through the portal

Applications for One-off Add, Vary, Cancel must be made under the name of the licensee of the licensed premises subject of the application.

Your current liquor licence will be in the name of one of the following:

  • an individual (natural person)
  • partnership or organisation for instance Body Corporate or Incorporated Body. Example: Special Facility Licensee –ABC Pty Ltd

In early 2017, a letter was posted to all existing holders of liquor licences which contained a client reference and unique reference number. If you are a licensee and did not receive this letter, please contact the department on 61 8 6551 4999. In order to set up your account, the licensee must first create an account.This process is outlined below and will connect your account to the relevant liquor licence.

1.  Creating an account

First you must create an account. This account will be used to submit your applications, returns and change your address details.

  • Visit the online portal
  • Select Create Account.
  • Add all required fields and click Register.
    • The username must be in lowercase letters and cannot contain spaces or symbols such as @, !, &.
    • The password must be at least 8 characters long and contain at least 1 number, 1 uppercase and 1 lowercase letters.
  • An email will be sent to the email entered when completing the required fields.
    • Go to your email account and locate the registration email and click on the registration link to complete your account creation.
    • If copying the registration link please ensure you copy and paste the entire link into your internet browser.
  • To complete the account verification, log into your account when prompted by entering your username and password.
  • Click Register to finalise and activate your account.

Once your details have been entered and registered, you will not be required to register your details again. You can amend your details at anytime by logging into your account.

If you experience any issues with the account creation process please contact our department on 61 8 6551 4999.

If you have created a new account rather than using the licensee’s existing account, save your progress and do not proceed any further. Please contact the department on 61 8 6551 4999 so that an officer can arrange for your newly created Client Reference number to be linked to your existing Client Reference number and licence. Alternatively, please send an email to rgl@dlgsc.wa.gov.au and quote the newly created Client Reference number.

Creating a new application

Once your account has full access to your liquor licence details you will be able to start a new One-off Add, Vary or Cancel Application.

  1. Click New Lodgement.
  2. Select Liquor and One-off Extended Trading Permit
  3. Click Submit.

To complete this form you must fill in all the required fields and then click on Submit to lodge it.

Please note that the application is not considered fully submitted until payment has been made.

Your account automatically times out after 30 minutes. To avoid losing information please make sure to Save regularly. If you are logged out of your account when you click Submit please log back into your account. Your Saved Application can be found on the My Account page. Click Resume and then click Submit to complete the submissions.

This application is not deemed lodged until payment has been made.

Making changes to One-off Add, Vary approvals

Due to the high number of applications lodged it is unlikely we will be able to amend approvals unless special circumstances apply. Therefore, please ensure all details for your application are correct at the time of lodgement to ensure the approval, if granted, contains the correct details for your event.

Assistance

If you are having difficulty creating/accessing your account or lodging your application please contact the department 61 8 6551 4999.

Disclaimer

This information is designed to provide authoritative information in regard to the subject matter covered, and with the understanding that the Director of Liquor Licensing is not passing legal opinion or interpretation or other professional advice. The information is provided on the understanding that all persons undertake responsibility for assessing the relevance and accuracy of its contents.

Page reviewed 29 July 2019