The department will be closed from Wednesday 27 December 2023 to Monday 1 January 2024. We will respond to queries in the New Year. Best wishes for a safe and happy festive season.
Your local government authority is a key stakeholder for your club.
A positive relationship can be
established with the local council by understanding the role of local
government as well as putting a few simple strategies in place to keep
them informed about your club and its needs.
Your local council:
It may be helpful for your club to nominate a local government
contact person who is responsible for liaising with the council. In the
first instance, this person could set up an initial meeting to discuss
how your organisation and local council could work effectively
The type of agreement your club has with council often reflects the
relationship or philosophy council has with regards to its relationship
with community organisations such as your club.
Common agreements may be:
While leases may seem the ‘best’ way to go for your organisation, you
must remember that council facilities belong to the community and that
councils have an obligation to manage so as to meet a broad range of
community needs. Such a ‘clause’ will generally be included somewhere in
most management agreements.
While this ‘sharing’ may be difficult in the case of your clubroom,
it doesn’t prevent you from entering into sub leases with other
community groups to increase use of your facility, share your overheads,
and ultimately increase opportunities for the broader community to
participate in other sport and recreation interests.
However, before doing so, contact your council’s property officer to
seek permission, ensure you are not exposing your club to increased
risk, and to help council keep a track of who is using the community
facility and how your club is meeting broader community aims.
Within each agreement will be varying degrees of responsibility of
council and you as a club. Commonly councils accept responsibility for
maintenance and request a percentage to be repaid by your club-based
usage. In most instances this is heavily subsidised but varies from
council to council.
Councils will normally provide you with a facility that meets your
basic needs. Any improvement that you make to the facility obviously
needs approval and, (depending on the works carried out) will remain the
property of council once your management agreement expires. If you are
unsure as to your responsibility and ownership of improvements, refer to
the council’s property officer and/or your management
The following are strategies for establishing a good relationship with your local government:
Do not submit enquiries with this form.