Planning is the key to the future for all sporting and recreation clubs no matter their level, activity or size.
Clubs need to plan their long-term viability in order to grow.
Planning helps to:
Your club is made up of all sorts of people that have all sorts of
expectations of and from the club. Try to involve as many people in the
planning process as possible as the more people consulted in the
development of the plan, the more it will reflect the true direction of
your club. Your members will also feel that the plan belongs to them and
they will be more comfortable in assisting with its implementation.
In fact, many of your members may have skills and experience in
planning through their workplace or other clubs – make use of these
members and involve them.
A group of people should be invited to a planning workshop to
brainstorm the basics of the plan. This group should be representative
It is important to set aside some time for your planning to ensure
that it receives the attention it requires. It is probably most
economical to schedule your planning meeting with one of your sport’s
regular gatherings. This could be a:
You will need to set aside a specific time slot in your schedule
(perhaps a day or half-day) for your planning meeting. The meeting
should be long enough to develop the basic framework of the plan, so the
duration will depend on the size and complexity of your club.
Remember, the plan should be reviewed regularly to monitor your
progress and make any necessary modifications. And the planning meeting
should be a regular feature of your club’s calendar.
A small group of committed people should get the planning process
underway and ensure the plan is implemented and reviewed regularly. This
committee needs to be endorsed and set some simple terms of reference
by the club committee.
Invite a group of people (including administrators, coaches,
officials, athletes, sponsors and facilities managers) to attend a
planning workshop to develop the framework of your plan. A facilitator,
or a person who is experienced in leading planning workshops, may assist
your club to get the most out of the workshop.
The planning committee or an entrusted individual writes up your plan. Remember
it does not need to be a complex document – it is best to keep it simple! The plan needs to contain some basic elements:
There is no point in developing a plan that will gather dust on the
shelves. Make your plan a living, breathing document that helps people
to get the job done. Evaluate it and modify it if necessary – it may not
be exactly what you want or can achieve first time around.
Your plan should form the basis of your reporting on progress and
discussion at your club committee meetings. By doing this, each
committee member will have a clear guide and understanding of what is
expected from them as a member of the committee.
As objectives in the plan are achieved, let everyone know about it – no matter how small.
Do not submit enquiries with this form.