Targeted Participation Program

Grant guidelines manual


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1. Targeted Participation Program information

The Targeted Participation Program (TPP) provides funding that enables organisations to promote participation, healthy lifestyles, and active engagement of Western Australian communities in sport and active recreation, with a focus on evidenced based low participation groups.

In 2021/22, funding for TPP is being provided as a joint initiative between the Department of Local Government, Sport and Cultural Industries and Healthway.

The department and Healthway are seeking applications for co-designed projects that create quality, affordable sport, and active recreation opportunities with a focus on engaging low participation groups.

Projects are required to increase participation in physical activity and ensure participation pathways into community sport or active recreation either by:

  • piloting an innovative targeted concept; or 
  • expanding an evidence-based program. 

It is critical that submitted applications demonstrate evidence of collaboration between eligible organisations. Projects will also need to ensure they create healthy environments to support ongoing participation in physical activity.

There are two categories available:

Category one — funding from $50,001 to $150,000 

This is an annual competitive funding round for co-designed project(s) between eligible organisations to submit for funding based on a strategic alignment between their activities and Targeted Participation Program outcomes. The projects will consist of a lead applicant and be supported by partner organisation(s).

Category two — funding up to $50,000 

This is an annual competitive funding round for co-designed projects that create sustainable, affordable, and quality sport and active recreation opportunities and provide a pathway to engage targeted populations. The projects will consist of a lead applicant and be supported by partner organisation(s).


1.1 Objectives

The joint objectives of the Targeted Participation Program for the department and Healthway are as follows:

  • Targeted investment into specific community sport and active recreation outcomes developed through community consultation and partnerships.
  • Programs that create sustainable, affordable and quality sport and active recreation opportunities and pathways to engage targeted populations.
  • Activities that increase the engagement and physical activity of low participation groups.
  • Programs that support healthy behaviours.
  • Programs that increase participant wellbeing, resilience and self-esteem through connection to community.
  • Programs that improve the understanding of the benefits of physical activity and healthy lifestyles.
  • The creation of healthy environments.

1.2 Target populations

Target populations will be determined based on a combination of data including: the 2016 Australian Bureau of Statistics census; Socio-Economic Indexes for Areas (SEIFA); and other relevant statistical information. The target populations are:

  • disengaged youth
  • Aboriginal
  • Culturally and Linguistically Diverse (CaLD)
  • people with disability
  • seniors (60+)
  • insufficiently active
  • adolescent girls (12 to 17)
  • low socio-economic.

Applicants will be required to identify which specific populations are being targeted.

1.3 Outcomes

The broad outcome areas sought for the Targeted Participation Program include:

  1. Participation — increase the physical activity levels of low participation target groups.
  2. Partnerships — increase partnerships between community service organisations and sport and active recreation groups to deliver the project.
  3. Positive health behaviors — health promotion strategies are integrated into the project.
  4. Capacity building — provide opportunities to improve the skills and knowledge of the applying organisation(s) and their volunteers through education, mentoring and training programs that will support the creation of sustainable, affordable, and quality sport and/active recreation opportunities.
  5. Healthy environments — increase opportunities to create healthy environments for targeted populations to participate in healthy activities.

Please refer to the relevant category of funding for specific assessment criteria and requirements relevant to each outcome area.

1.4 Definitions

Active recreation
Activities engaged in for relaxation, health and wellbeing or enjoyment, with the primary activity requiring physical exertion, and the primary focus on human activity.
Community organisations
Organisations that facilitate activities and/or deliver training and/or partner with Peak Bodies/State Sporting Associations to deliver sport and active recreation industry outcomes throughout Western Australia and must meet eligibility criteria in the application form.
Industry Representative Organisation/Peak Body
As recognised by the department, a peak body or umbrella organisation that represents an aligned industry segment and provides advocacy, leadership, guidance and strategic direction for the related activity state-wide. State-wide representation can include direct membership, and/or club and/or regional association affiliations.
Local government authorities
Local government is the “grassroots” level of government in Australia. Its council members are ideally placed to monitor the changing needs of local communities, to plan and implement strategies to meet those needs, and to bring local concerns to the attention of the State Government and Commonwealth Government.
Local community groups
Organisations that implement sport and active recreation activities that bring about improvement in the social well-being of individuals, groups and the community.
Peak body
As recognised by the department, a peak body or umbrella organisation that represents an aligned industry segment and provides advocacy, leadership, guidance and strategic direction for the related activity state-wide. State-wide representation can include direct membership, and/or club and/or regional association affiliations.
Sport
A human activity involving physical exertion and skill as the primary focus of the activity, with elements of competition where rules and patterns of behaviour governing the activity exist formally through organisations and is generally recognised as a sport.
Sport and recreation clubs
An incorporated association who delivers sport and recreation activities to the community and may or may not be affiliated with a National Sporting Organisation, State Sporting Association or Industry Representative Organisation/Peak Body.
State Sporting Association
As recognised by the department, the pre-eminent representative organisation taking responsibility for the development of the sport in Western Australia and holds formal affiliation with the recognised National Sporting Organisation. The activity meets the Australian Sports Commission’s definition of sport.

1.5 Targeted Participation Program Investment Framework

Category one

$50,001 to $150,000

Objectives

Targeted investment into specific co-designed community sport and active recreation outcomes developed through community consultation and partnerships that also meet outcomes of Targeted Participation Program.

Target groups
  • adolescent girls (12-17)
  • low socio-economic 
  • disengaged youth
  • Aboriginal
  • Culturally and Linguistically Diverse (CaLD)
  • people with disability
  • seniors (60+).
Outcome areas
  1. participation
  2. partnerships
  3. capacity building
  4. behavioural change
  5. healthy environments.
Rounds

Annual

Who can apply

The lead application can be:

  • community organisations.
The lead must partner with State Sporting Associations and/or local governments.

Organisations funded under category one cannot access other Targeted Participation Program funding and/or be currently funded by DLGSC or Healthway for the delivery of the proposed program/activity.

Those that are not eligible include:

  • private businesses
  • tertiary education institutions.

Category two

Up to $50,000

Objectives

Programs create sustainable, affordable, and quality sport and active recreation opportunities and pathways to engage insufficiently active populations.

Target groups
  • disengaged youth
  • Aboriginal 
  • Culturally and Linguistically Diverse (CaLD)
  • people with disability
  • seniors (60+)
  • adolescent girls (12-17).
Outcome areas
  1. participation
  2. partnerships
  3. healthy environments.
Rounds

Annual

Who can apply

The lead application can be:

  • community organisations
  • State Sporting Associations
  • local governments.
Organisations funded under category two cannot access other Targeted Participation Program funding and/or be currently funded by DLGSC or Healthway for the delivery of the proposed program/activity.

Those that are not eligible include:

  • private businesses
  • tertiary education institutions.

1.6 Funding may be used for the following:

  • personnel costs (e.g. employment of staff etc.)
  • training of volunteers (e.g. Working with Children Checks/first aid training for volunteers)
  • venue and equipment hire (not owned or occupied by applicant)
  • training and workshops
  • insurance
  • marketing/communication costs (e.g. advertising, promotion, printing etc.)
  • administration (e.g. telephone, postage, stationary etc.) up to 10% of total project budget
  • catering
  • provision of interpreting and translating services
  • transport/travel (e.g. participant bus transport or fuel costs, facilitator travel to regional locations, Perth or from interstate etc.).

1.7 Funding may not be used for:

  • existing or ongoing organisational costs
  • program/activity has already taken place
  • purchase of merchandise or equipment (e.g. clothing, water bottles, goals, balls etc.)
  • trophies, prize money and gifts
  • individual membership fees
  • capital works
  • projects undertaken during school hours
  • overseas travel
  • projects undertaken outside of Western Australia.

1.8 Working with Children Checks and Child Safe Organisations

Organisations must demonstrate a commitment to create a safe environment for children and young people; this includes complying with the Working with Children Check (Criminal Record Checking) Act 2004 and adherence to the National Principles for Child Safe Organisations.

All applicants will be required to complete Part 1 of the Child Safeguarding Self-Assessment provided by the department with successful category one recipients required to complete part 2 of the Child Safeguarding Self-Assessment within 6 months of funding commencement.

More information on the Working with Children Check legislation.

2. How to apply

  • Read these generic Targeted Participation Program guidelines, along with category three guidelines, assessment criteria and supporting information on the department's website;
  • Contact the department on 61 8 6552 7300 to discuss your application. Regional applicants can contact their local regional department office below to discuss your idea;
  • Complete the application form (including providing all necessary documents) and part 1 of the Child Safeguarding Self-Assessment;
  • Provide a copy current public liability insurance certificate;
  • Submit your application by no later than 4pm on the closing date (see important dates under 2.1); and
  • Only one application per organisation per financial year may be considered.

2.1 Expression of interest

  • Read these generic Targeted Participation Program guidelines, which include information on each category, assessment criteria and supporting information on the department’s website.
  • Contact the Community Participation Team on 61 8 6552 7300 to discuss your expression of interest.
  • Lead organisations will be required to submit an expression of interest by no later than 4.00pm on the due date.
  • Expression of interests will be assessed by the department and Healthway staff in consultation with relevant external agencies at the discretion of the department.
  • Expression of interests that adequately address the requirements in the expression of interests form will be invited to submit a (stage 2) full application. Formal correspondence will be sent through the responsible contact of the administering organisation with the stage 2 application form.
  • The department will provide high level feedback and guidance on any areas that may need to be addressed in the full application.
  • Application forms will only be provided to successful lead organisations.

2.2 Full application

  • Lead organisations will be required to submit a formal application by no later than 4.00pm of the due date.
  • Full applications will need to have strong evidence of the collaboration between eligible organisations to deliver the project/program. Projects will also need to ensure they create healthy environments to support ongoing participation in physical activity.
  • Applications will be assessed by the department and Healthway staff in consultation with relevant external agencies at the discretion of the department.
  • Successful applicants will be required to enter into a grant agreement and participate in a formal research and evaluation process.
  • Should your organisation be offered a grant, the approved amount may be less than the amount requested in your application. In this case, recipients will be consulted to develop an agreed modified scope.
  • The department will pay grant funding on satisfaction of the relevant milestone outlined in the key results schedule, as determined by the department and Healthway in its absolute discretion.

2.3 Important dates

Category one

Stage 1 milestonesStage 1 key dates
Expression of interest round opens12.00pm, 15 March 2021
Expression of interest round closes4.00pm, 3 May 2021
Assessment and recommendation processFrom 4 May 2021
Stage 2 milestonesStage 2 key dates
Grant application opensSuccessful applicants will be notified in writing and invited to make application
Successful applicants notifiedJuly*
Grant agreements finalisedJuly/August*
Projects can commence from August/September*

*Dates are approximate and subject to change.

Category two

Stage 1 milestonesStage 1 key dates
Expression of interest round opens12.00pm, 15 March 2021
Expression of interest round closes4.00pm, 3 May 2021
Assessment and recommendation processFrom 4 May 2021
Stage 2 milestonesStage 2 key dates
Grant application opensSuccessful applicants will be notified in writing and invited to make application
Successful applicants notifiedJuly*
Grant agreements finalisedJuly/August*
Projects can commence from August/September*

*Dates are approximate and subject to change.

3. Supporting information for your expression of interest

3.1 Financial information

When completing the project budget in the full application form, organisations should consider the following. 

  • Value for money — the proposed budget realistically enables the project outcomes to be achieved and demonstrates an efficient use of resources and a clear investment from other sources.
  • Comprehensive budget — the budget demonstrates accurate costings for the project and details a breakdown of each budget item e.g. salary item $6500 (= $25/hr. x 200 hours + 20% on costs).
  • Partner organisation/other sources — identify all other sources that have been approached to fund the project and whether funding has been confirmed.
  • In-kind — list any ‘in-kind’ or funding support from other sources/partners.
  • Participant — include costs to participants (if any).

In addition, each organisation must:

  • be incorporated under the Associations Incorporation Act 2015 (Western Australia)
  • have an Australian Business Number (ABN)
  • have acquitted all previous department and Healthway grants prior to the application being submitted, unless the grant is still current
  • complete a solvency declaration (see section 5 of the application form)
  • provide a copy of their current public liability insurance certificate
  • applicants to provide a copy of your organisation's strategic plan, latest annual report and previous two years audited financials (if not in your latest annual report).

All applicants must complete an initial expression of interest using this form and are strongly advised to read the funding guidelines before applying. Successful expression of interest applications will then be invited to submit a more detailed application.

3.2 Support material

Organisations may wish to supply supporting documentation to strengthen their application (maximum of 10 documents). This may include (but not limited to):

  • planning documents
  • letters of support
  • samples of promotional material
  • summary of funding.

3.3 Additional grant requirements

In addition to the department requirements, all successful organisations must meet the following minimum Healthway requirements as a condition of funding:

    Healthway minimum health policy requirements

    • All indoor and outdoor areas must be maintained as smoke-free.
    • E-cigarettes are also prohibited as part of the smoke-free environment requirement.
    • Healthy food and drink options must be available should catering be provided at activities or events.
    • Free drinking water must be available at activities or events.
    • Adequate sunshade must be available, where applicable.
    • Safe warm-up practices for physical activity must be adhered to, where applicable.
    • Alcohol or unhealthy food/drink (or vouchers for same) must not be provided as prizes or awards.
    • Low strength alcohol and non-alcoholic choices must be available should alcohol be available at activities or events.
    • No activities or promotions that encourage rapid consumption of alcohol (e.g. discounted drink prices, happy hours, drinking competitions), should alcohol be available at activities or events.
    • Ensure alcoholic drinks are served in standard-sized drink portions, should alcohol be available at activities or events.
    • No promotions or event names that glamorise getting drunk or imply that getting drunk is desirable e.g. providing drinks or cocktails with names that imply they will get you drunk.
    • A boxing program that involves fitness and basic sparing techniques would be eligible for consideration. Any competitions and/or activities that deliberately allow targeting of the head within the rules would fall outside eligibility consideration.
    • The organisation does not seek sponsorship for projects(s)/event(s) which involve:
      • the advancement or promotion of a religion or religious outlook or the recruitment of people to a religion or
      • the advancement or promotion of a political organisation or political outlook.

    Healthway co-sponsorship policy requirements

    Organisations seeking TPP funding will be required to commit to the achievement of Healthway objectives. These can be found via the Healthway website and include arrangements (direct or indirect) with co-sponsors resulting in the promotion of unhealthy brands or messages.

    If the organisation has given an undertaking to phase out co-sponsors over a specific transition period, this may be considered. Please contact DLGSC direct to discuss before application.

    4. Application, assessment and acquittal process

    • Applicants are encouraged to speak to the department and work with them to develop an application.

    4.1 Assessment criteria — category 1

    Each application will be assessed based on the criteria below: 

    Projects must provide:

    • a safe and healthy environment for children and young people, including complying with the Working with Children Check (Criminal Record Checking) Act 2004; and
    • involvement in sport and/or active recreation in a healthy environment to engage one of the priority populations or areas; or
    • opportunities for education, mentoring, training, leadership, and healthy participation
    • alignment to Heathway’s minimum health policy requirements and co-sponsor policy
    • commitment to a leveraging plan in partnership with Healthway. A leveraging plan proposes ideas or activities that can be used by the organisation during the term of funding to maximise the effectiveness of health promotion strategies. Healthway will assist with costs of delivering these strategies.

    Projects should be:

    • co-designed in partnership with other eligible organisations
    • developed in consultation with local community members and/or sport and active recreation service providers
    • providing awareness of the benefits of sport and active recreation and/or healthy environments
    • providing behavior change principles that have been integrated into the project or program
    • providing an extent to which Awareness – Knowledge – Intention – Action (Cognitive Impact Model) has been embraced to affect behavior change
    • demonstrating experience in engaging the target group and demonstrating capacity to implement the project
    • demonstrating the capacity to adequately manage the risks and providing adequate strategies for sustainability of project outcomes beyond funding
    • demonstrating individual and/or organisational outcomes to deliver quality sport and active recreation opportunities within Western Australia
    • demonstrating the creation of healthy environments.

    4.2 Assessment criteria — category 2

    Each application will be assessed based on the criteria below: 

    Projects must provide:

    • a safe and healthy environment for children and young people, including complying with the Working with Children Check (Criminal Record Checking) Act 2004; and
    • involvement in sport and/or active recreation in a healthy environment to engage one of the priority populations or areas; or
    • opportunities for education, mentoring, training, leadership, and healthy participation.

    Projects should be:

    • co-designed in partnership with other eligible organisations
    • developed in consultation with local community members and/or sport and active recreation service providers
    • providing awareness of the benefits of sport and recreation and/or healthy environments
    • demonstrating the creation of healthy environments.

    5. Further information

    For information regarding the Targeted Participation Program or assistance to complete the online application form, please contact the department on:

    Telephone 61 8 6552 7300
    Email tpp@dlgsc.wa.gov.au

    Page reviewed 13 October 2021

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