Targeted Participation Program grant guidelines

3.2 Financial information

When completing the project budget in the application form, organisations should consider the following.

• Value for money: the proposed budget realistically enables the project outcomes to be achieved and demonstrates an efficient use of resources and a clear investment from other sources.
• Comprehensive budget: the budget demonstrates accurate costings for the project and details a breakdown of each budget item e.g. salary item $6500 (= $25 hr x 200 hours + 30% on costs).
• Other sources: identify all other sources that have been approached to fund the project and whether funding has been confirmed.
• In-kind: list any ‘in-kind’ or funding support from other sources/partners.
• Participant: include costs to participants (if any)

In addition, each organisation must:

• Be incorporated under the Associations Incorporation Act 2015 (Western Australia)
• Have an Australian Business Number (ABN)
• Have acquitted all previous department and Healthway grants prior to the application being submitted, unless the grant is still current
• Complete a solvency declaration (see Section 5 of the application form)

3.3 Support material

Organisations may supply supporting documentation to strengthen their application (maximum of 10 documents). This may include (but not limited to):

• Planning documents, project plans
• Letters of support
• Samples of promotional material
• Confirmed funding from other sources
• Strategic plan, annual report and financials (category one applications only)

3.4 Additional grant requirements

All successful organisations must meet the following minimum requirements as condition of funding:

Healthway minimum health policy requirements

• All indoor and outdoor areas must be maintained as smoke-free.
• E-cigarettes are also prohibited as part of the smoke-free environment requirement.
• Healthy food and drink options must be available should catering be provided at activities or events.
• Free drinking water must be available at activities or events.
• Adequate sun shade must be available, where applicable.
• Safe warm-up practices for physical activity must be adhered to, where applicable.
• Alcohol or unhealthy food/drink (or vouchers for same) must not be provided as prizes or awards.
• Low strength alcohol and non-alcoholic choices must be available should alcohol be available at activities or events.
• No activities or promotions that encourage rapid consumption of alcohol (e.g. discounted drink prices, happy hours, drinking competitions), should alcohol be available at activities or events.
• Ensure alcoholic drinks are served in standard-sized drink portions, should alcohol be available at activities or events.
• No promotions or event names that glamorise getting drunk or imply that getting drunk is desirable e.g. providing drinks or cocktails with names that imply they will get you drunk.

Healthway co-sponsorship policy requirements

Organisations seeking TPP funding will be required to commit to the achievement of Healthway objectives and include arrangements (direct or indirect) with co-sponsors resulting in the promotion of unhealthy brands or messages.

4. Application, assessment and acquittal process

Applicants are encouraged to speak to a member of the department's Inclusion Team and work with them to develop an application.

Should your organisation be offered a grant, the approved amount may be less than the amount requested in your application. In this case, recipients will be consulted to develop an agreed modified scope.

4.1 Application process

1. Submit application with supporting documentation by 5 pm on the closing date
2. The department checks eligibility of all applications
3. Independent panel assesses eligible applications
4. Independent panel recommends grant recipients to Minister for approval
5. Applications notified in writing and can request feedback on outcome

4.2 Assessment criteria

Each application will be assessed based on the relevant assessment criteria for each category. Applications that address the criteria will receive a higher weighting.

The broad outcome areas sought include:

• Participation: increase the physical activity levels of low participation target groups.
• Partnerships: increase partnerships between community service organisations and sport and active recreation groups to deliver the project.
• Regional delivery: engages a diverse cross section across the WA community.
• Leadership: support the development of leadership and advocacy skills.
• Advocacy: provide awareness of healthy environments and involvement in sport and recreation.
• Behaviour change: behaviour change principles are integrated into the project.
• Capacity building: provide opportunities to improve the skills and capacity of the community group and their volunteers through education, mentoring and training programs.
• Healthy environments: creating healthy environments for participants.

Please refer to the relevant category of funding for specific assessment criteria and requirements relevant to each outcome area.

4.3 Acquittal requirements

Successful applicants will be subject to a grant agreement and required to fulfill a key result schedule and financial acquittal obligations.

For information regarding the Targeted Participation Program or assistance to complete the online application form, please contact:

Regional applicants

Regional applicants should contact their regional department office to discuss your project (all applications must still be submitted via email).