Targeted Participation Program

Grant guidelines manual


1. Targeted Participation Program information

The Targeted Participation Program provides funding that enables organisations to promote participation, healthy lifestyles and active engagement of Western Australian communities in sport and active recreation, with a focus on evidenced based low participation groups.

In 2019/20, funding for Targeted Participation Program is being provided as a joint initiative between the Department of Local Government, Sport and Cultural Industries and Healthway.

Each year, the targeted priority populations may change, dependent on government priorities, policy objectives, and assessment of community need. These will align to the department’s strategic plan and Healthway’s high priority target groups. 

The department and Healthway are seeking applications for projects that create quality, affordable sport and active recreation opportunities with a focus on engaging the evidence based low participation groups. 

Projects are required to increase participation in physical activity and encourage pathways into community sport or active recreation. These opportunities should also provide a platform to promote the importance of healthy lifestyles and create healthy environments to support participation.

Projects that can provide evidence of collaboration with other community service providers and/or sport and community groups are encouraged to apply.

There are three categories available:

Category one funding value $50,001 to $150,000 per annum 

This is an annual competitive funding round for eligible community organisations to submit for funding based on a strategic alignment between their activities and Targeted Participation Program outcomes.  

Category two funding value $10,000 to $50,000 per annum 

This is an annual competitive funding round for projects that create sustainable, affordable and quality sport and active recreation opportunities and provide a pathway to engage targeted populations.

Category three funding value $5000 fixed per annum

This is an annual competitive funding round for projects that increase the engagement of targeted participation groups and targeted populations in sport and active recreation.

1.1 Objectives

The joint objectives of the Targeted Participation Program for the department and Healthway are as follows:

  • Targeted investment into specific community sport and active recreation outcomes developed through community consultation and partnerships;
  • Programs that create sustainable, affordable and quality sport and active recreation opportunities and pathways to engage targeted populations;
  • Activities that increase the engagement and physical activity of low participation groups;
  • Programs that support healthy behaviours;
  • Programs that increase participant wellbeing, resilience and self-esteem through connection to community;
  • Programs that improve the understanding of the benefits of physical activity and healthy lifestyles; and
  • The creation of healthy environments.

1.2 Target populations

Target populations will be determined based on a combination of data including: the 2016 Australian Bureau of Statistics census; Socio-Economic Indexes for Areas (SEIFA); and other relevant statistical information. The 2019/20 target populations are:

  • Disengaged youth
  • Aboriginal
  • Culturally and Linguistically Diverse (CaLD)
  • People with disability
  • Seniors (60+)
  • Insufficiently active
  • Adolescent girls (12 to 17)
  • Low socio-economic

1.3 Outcomes

The broad outcome areas sought for the Targeted Participation Program include:

  • Participation – increase the physical activity levels of low participation target groups;
  • Partnerships – increase partnerships between community service organisations and sport and active recreation groups to deliver the project;
  • Leadership – support the development of leadership and advocacy skills;
  • Positive health behaviours – health promotion strategies are integrated into the project;
  • Capacity building – provide opportunities to improve the skills and capacity of the community group and their volunteers through education, mentoring and training programs; and
  • Healthy environments – increase opportunities to create healthy environments for targeted populations to participate in healthy activities.

Please refer to the relevant category of funding for specific assessment criteria and requirements relevant to each outcome area.

1.4 Definitions

Sport
A human activity involving physical exertion and skill as the primary focus of the activity, with elements of competition where rules and patterns of behaviour governing the activity exist formally through organisations and is generally recognised as a sport.
Active recreation
Activities engaged in for relaxation, health and wellbeing or enjoyment, with the primary activity requiring physical exertion, and the primary focus on human activity.
Community organisations
Organisations that facilitate activities and/or deliver training and/or partner with Peak Bodies/State Sporting Associations to deliver sport and active recreation industry outcomes throughout Western Australia and must meet eligibility criteria in the application form.
State Sporting Association
As recognised by the department, the pre-eminent representative organisation taking responsibility for the development of the sport in Western Australia and holds formal affiliation with the recognised National Sporting Organisation. The activity meets the Australian Sports Commission’s definition of sport.
Industry Representative Organisation/Peak Body
As recognised by the department, a peak body or umbrella organisation that represents an aligned industry segment and provides advocacy, leadership, guidance and strategic direction for the related activity state-wide. State-wide representation can include direct membership, and/or club and/or regional association affiliations.
Local government authorities
Local government is the “grassroots” level of government in Australia. Its council members are ideally placed to monitor the changing needs of local communities, to plan and implement strategies to meet those needs, and to bring local concerns to the attention of the State Government and Commonwealth Government.
Local community groups
Organisations that implement sport and active recreation activities that bring about improvement in the social well-being of individuals, groups and the community.
Sport and recreation clubs
An incorporated association who delivers sport and recreation activities to the community and may or may not be affiliated with a National Sporting Organisation, State Sporting Association or Industry Representative Organisation/Peak Body.

1.5 Targeted Participation Program Investment Framework

An overview of the Targeted Participation Program Investment Framework is provided below, with the separate category detail and who can apply.

Category one

$50,001 to $150,000 per annum

Objectives

Targeted investment into specific community sport and active recreation outcomes developed through community consultation and partnerships that also meet outcomes of Targeted Participation Program.

Target groups
  • Disengaged youth
  • Aboriginal
  • CaLD
  • People with disability
  • Seniors (60+)
  • Insufficiently active
  • Adolescent girls (12 to 17)
  • Low socio-economic
Outcome areas
  • Participation
  • Leadership
  • Partnerships
  • Capacity building
  • Behavioural change
  • Healthy environments
Rounds

Annual

Who can apply
  • Community organisations (organisations funded under category one cannot access other Targeted Participation Program funding and/or be currently funded by the department or Healthway for the delivery of the proposed program/activity).
Who can't apply
  • State Sporting Associations
  • Industry Representative Organisations/Peak Bodies
  • Local governments
  • Private businesses
  • Tertiary education institutions

Category two

$10,000 to $50,000 per annum

Objectives

Programs create sustainable, affordable and quality sport and active recreation opportunities and pathways to engage targeted populations.

Target groups
  • Disengaged youth
  • Aboriginal
  • CaLD
  • People with disability
  • Seniors (60+)
  • Insufficiently active
  • Adolescent girls (12 to 17)
  • Low socio-economic
Outcome areas
  • Participation
  • Partnerships
  • Healthy environments
Rounds

Annual

Who can apply
  • Community organisations
  • State Sporting Associations
  • Industry Representative Organisation/Peak Body
  • Local government authorities
Who can't apply

Organisations funded under category two cannot access other Targeted Participation Program funding and/or be currently funded by the department or Healthway for the delivery of the proposed program/activity

Category three

$5000 fixed per annum

Objectives

Activities increase the engagement of low participation groups and targeted populations in sport and active recreation.

Target groups
  • Disengaged youth
  • Aboriginal
  • CaLD
  • People with disability
  • Seniors (60+)
  • Insufficiently active
  • Adolescent girls (12 to 17)
  • Low socio-economic
Outcome areas
  • Participation
  • Partnerships
  • Healthy environments
Rounds

Annual

Who can apply
  • Local community groups
  • Sport and recreation clubs

1.6 Funding may be used for the following:

  • Personnel costs (e.g. employment of staff etc.);
  • Training of volunteers (e.g. Working with Children Checks/first aid training for volunteers);
  • Venue and equipment hire (not owned or occupied by applicant);
  • Training and workshops;
  • Marketing/communication costs (e.g. advertising, promotion, printing etc.);
  • Administration (e.g. telephone, postage, stationary etc.);
  • Catering;
  • Provision of interpreting and translating services; and
  • Transport/travel (e.g. participant bus transport or fuel costs, facilitator travel to regional locations, Perth or from interstate etc.).

1.7 Funding may not be used for:

  • Existing or ongoing organisational costs;
  • Program/activity has already taken place;
  • Purchase of merchandise or equipment (e.g. clothing, water bottles, goals, balls etc.);
  • Trophies, prize money and gifts;
  • Individual membership fees;
  • Capital works;
  • Projects undertaken during school hours;
  • Overseas travel; or
  • Projects undertaken outside of Western Australia.

1.8 Working with Children Checks and Child Safe Organisations

Organisations must demonstrate a commitment to create a safe environment for children and young people; this includes complying with the Working with Children Check (Criminal Record Checking) Act 2004 and adherence to the National Principles for Child Safe Organisations.

All applicants will be required to complete Part 1 of the Child Safeguarding Self-Assessment provided by the department with successful category one recipients required to complete part 2 of the Child Safeguarding Self-Assessment within 6 months of funding commencement.

More information on the Working with Children Check legislation.

2. How to apply

  • Read these generic Targeted Participation Program guidelines, along with the relevant category guidelines, assessment criteria and supporting information on the department's website;
  • Contact the department on 61 8 9492 9700 to discuss your application. Regional applicants can contact their local regional department office below to discuss your idea;
  • Complete the application form (including providing all necessary documents), project proposal template (category one and category two applicants only) and part 1 of the Child Safeguarding Self-Assessment. All successful category one recipients will be required to complete Part 2 of the Child Safeguarding Self-Assessment within 6 months of funding commencement;
  • Provide a copy of the organisation’s strategic plan, latest annual report and previous two (2) years audited financials (if not in the latest annual report) (category one and category two applicants only);
  • Provide a copy of their current public liability insurance certificate;
  • Submit your application by no later than 5.00 pm on the closing date (see important dates under 2.1); and
  • Only one application per organisation per financial year may be considered.

2.1 Important dates

Category one

  • Grant round opens:
    9 September 2019
  • Grant round closes:
    14 October 2019
  • Assessment and recommendation process:
    October 2019
  • Applicants notified:
    November 2019
  • Grant agreements finalised:
    November 2019
  • Projects commence:
    1 November 2019 onwards

Category two

  • Grant round opens:
    23 September 2019
  • Grant round closes:
    21 October 2019
  • Assessment and recommendation process:
    November 2019
  • Applicants notified:
    November 2019
  • Grant agreements finalised:
    November 2019
  • Projects commence:
    1 December 2019 onwards

Category three

  • Grant round opens:
    7 October 2019
  • Grant round closes:
    7 November 2019
  • Assessment and recommendation process:
    November 2019
  • Applicants notified:
    December 2019
  • Grant agreements finalised:
    December 2019
  • Projects commence:
    1 December 2019 onwards

3. Supporting information for your application

3.1 Application forms

The online application form for all categories are available on the department's website.

3.2 Financial information

When completing the project budget in the application form, organisations should consider the following:

  • Value for money – the proposed budget realistically enables the project outcomes to be achieved and demonstrates an efficient use of resources and a clear investment from other sources;
  • Comprehensive budget – the budget demonstrates accurate costings for the project and details a breakdown of each budget item e.g. salary item $6,500 (= $25/hour x 200 hours + 20% on costs);
  • Other funding sources – identify all other sources that have been approached to fund the project and whether funding has been confirmed;
  • In-kind support – list any in-kind or funding support from other sources/partners; and
  • Participants – include costs to participants (if any).

In addition, each organisation must:

  • Complete the online application form and complete Part 1 of the Child Safeguarding Self-Assessment (all categories);
  • Be incorporated under the Associations Incorporation Act 2015 (Western Australia) and have an Australian Business Number (ABN);
  • Have acquitted all previous department and Healthway grants prior to the application being submitted, unless the grant is still current;
  • Complete a solvency declaration (see section 5 of the application form);
  • Provide a copy of their current public liability insurance certificate;
  • Category one and category two community organisation applicants also need to provide a copy of their organisation’s strategic plan, latest annual report and previous two (2) years audited financials (if not included in the latest annual report); and
  • project proposal template in addition to the online application form. Successful category one recipients will be required to complete part 2 of the Child Safeguarding Self-Assessment within 6 months of funding commencement.

3.3 Support material

Organisations may wish to supply supporting documentation to strengthen their application (maximum of 10 documents). This may include (but not limited to):

  • Planning documents
  • Letters of support
  • Samples of promotional material
  • Summary of funding

3.4 Additional grant requirements

In addition to the department requirements, all successful organisations must meet the following minimum Healthway requirements as a condition of funding:

Healthway minimum health policy requirements

  • All indoor and outdoor areas must be maintained as smoke-free;
  • E-cigarettes are also prohibited as part of the smoke-free environment requirement;
  • Healthy food and drink options must be available should catering be provided at activities or events;
  • Free drinking water must be available at activities or events;
  • Adequate sunshade must be available, where applicable;
  • Safe warm-up practices for physical activity must be adhered to, where applicable;
  • Alcohol or unhealthy food/drink (or vouchers for same) must not be provided as prizes or awards;
  • Low strength alcohol and non-alcoholic choices must be available should alcohol be available at activities or events;
  • No activities or promotions that encourage rapid consumption of alcohol (e.g. discounted drink prices, happy hours, drinking competitions), should alcohol be available at activities or events;
  • Ensure alcoholic drinks are served in standard-sized drink portions, should alcohol be available at activities or events;
  • No promotions or event names that glamorise getting drunk or imply that getting drunk is desirable e.g. providing drinks or cocktails with names that imply they will get you drunk;
  • A boxing program that involves fitness and basic sparing techniques would be eligible for consideration. Any competitions and/or activities that deliberately allow targeting of the head within the rules would fall outside eligibility consideration; and
  • The organisation does not seek sponsorship for projects(s)/event(s) which involve a) the
  • advancement or promotion of a religion or religious outlook or the recruitment of people to a religion or b) the advancement or promotion of a political organisation or political outlook.

Healthway co-sponsorship policy requirements

Organisations seeking TPP funding will be required to commit to the achievement of Healthway objectives. These can be found via the Healthway website and include arrangements (direct or indirect) with co-sponsors resulting in the promotion of unhealthy brands or messages.

If the organisation has given an undertaking to phase out co-sponsors over a specific transition period, this may be considered. Please contact DLGSC direct to discuss before application.

4. Application, assessment and acquittal process

  • Applicants are encouraged to speak to the department and work with them to develop an application; and
  • Should an organisation be offered a grant, the approved amount may be less than the amount requested in your application (for category one and category two). If this occurs, recipients will be consulted to develop an agreed modified scope.

4.1 Application process flowchart

  1. Submit application with supporting documentation by 5.00 pm on the closing date
  2. The department checks eligibility of all applications
  3. Independent panel assesses eligible applications
  4. Independent panel recommends grant recipients to Minister for approval
  5. Applicants notified in writing and can request feedback on outcome

4.2 Assessment criteria

Each application will be assessed based on the relevant assessment criteria for each category. Applications that address the criteria will receive a higher weighting.

The broad outcome areas sought for the Targeted Participation Program include:

  • Participation – increase the physical activity levels of low participation target groups;
  • Partnerships – increase partnerships between community service organisations and sport and active recreation groups to deliver the project;
  • Leadership – support the development of leadership and advocacy skills;
  • Positive health behaviours – health promotion strategies are integrated into the project;
  • Capacity building – provide opportunities to improve the skills and capacity of the community group and their volunteers through education, mentoring and training programs; and
  • Healthy environments – increase opportunities to create healthy environments for targeted populations to participate in healthy activities.

Please refer to the relevant category of funding for specific assessment criteria and requirements relevant to each outcome area.

Category one assessment criteria

Each application will be assessed based on the criteria below:

Projects must provide:

  • A safe and healthy environment for children and young people, including complying with the Working with Children Check (Criminal Record Checking) Act 2004;
  • Involvement in sport and/or active recreation in a healthy environment to engage one of the priority populations or areas;
  • Opportunities for education, mentoring, training, leadership and healthy participation;
  • Alignment to Healthway’s minimum health policy requirements and co-sponsor policy; and
  • Commitment to a Leveraging Plan in partnership with Healthway. (A Leveraging Plan proposes ideas or activities that can be used by the organisation during the term of funding to maximise the effectiveness of health promotion strategies. Healthway will assist with costs of delivering these strategies.

Projects should be:

  • Supported in partnership with other organisations through in-kind and/or financial assistance;
  • Developed in consultation with local community members and/or sport and active recreation service providers;
  • Supporting the development of leadership skills;
  • Providing awareness of the benefits of sport and active recreation and/or healthy environments;
  • Demonstrating healthy lifestyle strategies and behaviours integrated into the program (e.g. promotion of good nutrition practices; provision of free drinking water; safe warm-up and cooldown practices etc.);
  • Demonstrating experience in engaging the target group and demonstrating capacity to implement the project;
  • Demonstrating the capacity to adequately manage the risks and providing adequate strategies for sustainability of project outcomes beyond funding;
  • Demonstrating individual and/or organisational outcomes to deliver quality sport and active recreation opportunities within Western Australia; and
  • Demonstrating the creation of healthy environments. 

Category two assessment criteria

Each application will be assessed based on the criteria below:

Projects must provide:

  • A safe and healthy environment for children and young people, including complying with the Working with Children Check (Criminal Record Checking) Act 2004;
  • Involvement in sport and/or active recreation in a healthy environment to engage one of the priority populations or areas; and
  • Opportunities for education, mentoring, training, leadership and healthy participation.

Projects should be:

  • Supported in partnership with other organisations through in-kind and/or financial assistance;
  • Developed in consultation with local community members and/or sport and active recreation service providers;
  • Providing awareness of the benefits of sport and recreation and/or healthy environments; and
  • Demonstrating the creation of healthy environments.

Category three assessment criteria

Each application will be assessed based on the criteria below:

Projects must provide:

  • A safe and healthy environment for children and young people, including complying with the Working with Children Check (Criminal Record Checking) Act 2004;
  • Involvement in sport and/or active recreation in a healthy environment to engage one of the priority populations or areas; and
  • Opportunities for education, mentoring, training, leadership and healthy participation.

Projects should be:

  • Supported in partnership with other organisations through in-kind and/or financial assistance; or
  • Developed in consultation with local community members and/or sport and active recreation service providers.
  • Demonstrating the creation of healthy environments.

4.3 Acquittal requirements

Successful applicants will be subject to a grant agreement and required to fulfil a key result schedule and financial acquittal obligations.

5.0 Further information

For information regarding the Targeted Participation Program or assistance to complete the online application form, please contact the department on:

Telephone 61 8 9492 9700
Email tpp@dlgsc.wa.gov.au

Regional applicants

Regional applicants can contact your local regional department office to discuss your idea (all applications must still be submitted through the email address tpp@dlgsc.wa.gov.au.

Page reviewed 10 July 2019