2022–2023 funding round
The Community Sporting and Recreation Facilities Fund (CSRFF) exemplifies the Western Australian Government’s commitment to the development of sustainable infrastructure for sport and recreation across the State.
The purpose of the program is to provide financial assistance to community groups and local governments to develop basic infrastructure for sport and recreation. The program aims to maintain or increase participation in sport and recreation with an
emphasis on physical activity, through rational development of good quality, well-designed and well-utilised facilities.
Through CSRFF, the Western Australian Government will invest $12.5 million in the 2022–2023 financial year towards the development of quality physical environments in which people can enjoy sport and recreation. The maximum grant offered for standard
grant applications is one third of the total estimated project cost (excluding GST) up to a maximum grant of $2 million.
The Department of Local Government, Sport and Cultural Industries (DLGSC) will assess the total eligible cost of your project (excluding GST) from the information provided.
Some applications will be eligible for up to one half of the project cost. This eligibility will be measured against key development principles. Applicants will have to show their eligibility through the development bonus section of the application
form. Meeting Development Bonus criteria will not automatically ensure the applicant is eligible for 50% of the project cost. Applicants will need to return unspent funds to DLGSC in accordance with the terms of the grant agreement.
CSRFF can fund new or upgraded facilities which will maintain or increase physical activity, or result in a more rational use of facilities. Priority will be given to projects that lead to facility sharing and rationalisation. Multi-purpose facilities
reduce infrastructure required to meet similar needs and increase sustainability. The program is not designed to provide facilities to meet a club’s ambitions to compete in a higher grade.
Examples of projects which will be considered for funding include:
Funds will not be available for:
Applications for sports floodlighting are now encouraged to apply through the Club Night Lights Program. Please contact your your local department office for more information.
An amount of $12.5 million will be allocated in the 2022–2023 financial year.
The maximum grant offered for standard grant applications is one third of the total estimated project cost (excluding GST) up to a maximum grant of $2 million. DLGSC will assess the total eligible cost of your project (excluding GST) from the information
provided. Any ineligible items shown as eligible will be deducted from the eligible project cost. This may result in the funding eligible for your project being less than the amount you have requested.
Through a development bonus, some applications will be eligible for up to one half of the project cost. This eligibility will be measured against key development principles. Applicants will have to show their eligibility through the development bonus
section of the application form. Meeting development bonus criteria will not automatically ensure the applicant is eligible for 50% of the project cost.
DLGSC will assess the total eligible cost of your project (excluding GST) from the information provided. Any ineligible items shown as eligible will be deducted from the eligible project cost. This may result in the funding eligible for your project
being less than the amount you have requested.
The department does not guarantee you will receive the full amount of financial assistance requested or the maximum level of funding. The level of financial assistance offered will be based on the overall significance of the proposed project, including
the benefits provided to the community. Receiving financial assistance under this program does not guarantee future stages of your project will be funded.There is no obligation on your local government to make a contribution to a community
group project however a contribution from all stakeholders (local government or community club/group) in a project that meets local needs will be viewed more favourably.
State Government funding for any project cannot exceed two thirds of the total project cost.
An important part of the funding process is to make sure the community can bear the true cost of running and maintaining a facility well into the future.
Developing a life cycle cost approach when considering your project’s parameters will provide you with a solid and informed base from which to make the most effective financial, economic and operationally sustainable decisions. This life cycle
assessment should be undertaken in the planning of any project so all parties have an understanding of the upfront, ongoing and replacement costs over the life of the project.
A life cycle cost analysis must be provided for projects with a total cost over $500,000.
The department will undertake spot audits of funded projects over their life cycle to ensure than grantees are meeting the obligations they outline in their grant application. Local Governments are encouraged to outline in their project assessments
how they will monitor their sporting groups and provide advice to the department on an ongoing basis.
Please refer to our Life Cycle Cost Guidelines.
A sinking fund is established by setting aside revenue over a period of time to meet future capital expenses. The annual amount to be set aside is determined by the expected life of the asset using the formula:
Expected cost of replacement (including inflation) divided by the expected number of years before replacement
For example, a club may set aside $15,000 from club revenue each year to replace a $150,000 synthetic surface in 10 years.
The responsibility for maintaining and operating a facility rests with the local government, the club or a combination of both. It is important that CSRFF applicants can demonstrate they can maintain the facility by developing a sinking fund for asset
replacement. Local governments, as the asset owner, are expected to ensure that part of their assessment of a project includes confirmation they will underwrite any shortfalls.
Resurfacing of existing sporting surfaces is an example of a project where a sinking fund will be required following a successful application. Typically, synthetic sporting surfaces have a life of 7 to 10 years over which a facility owner/manager
is expected to budget for the operation and replacement of the surface at the end of life via the development of a sinking fund and an annual contribution to the fund.
It should be noted that resurfacing projects are a low priority and where the applicant has previously been funded through CSRFF, the project is likely to attract reduced funding of 16.66%. In competitive rounds it is unlikely that these projects
will receive funding.
The department will undertake spot audits of funded projects to ensure than grantees are meeting the obligations they outline in their grant application for replacement. Local governments are encouraged to outline in their project assessments how
they will monitor their sporting groups and provide advice to the department on an ongoing basis.
$1,000,000 is notionally allocated each round out of the $12.5 million available to projects that improve the usability of facilities for female participants.
Projects that address this issue, such as the upgrade of change rooms to cater for females including lockable, individual showers and more toilet cubicles in lieu of urinals, will be a priority. Facility audits will also be considered for funding
so that a future project can be appropriately scoped and designed.
The department encourages all new facilities to incorporate sustainability initiatives in their design.
$500,000 is notionally allocated within the $12.5 million available to projects that provide sport and recreation infrastructure to remote Aboriginal communities and regional communities with a significant Aboriginal population. While encouraged to seek co-contributions from local governments, the federal government, private business, philanthropy or relevant Aboriginal Corporations, regional and remote Aboriginal communities may be eligible for up to 100% of the project cost for high priority projects assessed on a needs basis. These high priority projects include those such as playing surfaces (e.g. basketball and/or netball courts) and floodlighting for playing surfaces. Potential applicants should contact their Regional Manager to discuss eligibility.
Voluntary labour is work undertaken by people, without compensation or reward.
The value of work undertaken by volunteers can be included in the applicant’s contribution. Voluntary labour is allowable up to $50,000 in value, however the grantee’s cash contribution must match any non-cash contribution to the project.
Administration of projects, preparation of applications, claim forms, documentation, etc, is not recognised as a claimable item. In general local government staff hours will not be recognised.Voluntary labour can be classified as follows:
General work is being undertaken where no recognised qualification is required. This includes work that is supervised by a skilled person and labourers.
A person with a recognised qualification specific to the work to be undertaken, i.e. trades person, grader driver, truck driver, etc.
A person with a formal tertiary qualification specific to the work to be undertaken, i.e. architectural, legal, engineering, surveying work or similar.
Donated materials can be recognised as part of an applicant’s contribution (see examples at the end of this section). Donated materials must be recorded on a Schedule of Donated Materials, which must be endorsed by the local government (Appendix
There is no limit on donated materials, however the applicant’s non-cash contribution cannot exceed the applicant’s cash contribution to the project.
Any local government cash/labour/machinery/materials is to be costed as part of the applicant’s cash contribution, not as voluntary labour or donated materials. However, certain services are considered to be part of the local governments normal
function, i.e. shire engineers and administration/finance staff, and costs associated will not be recognised.
Donated materials may not be recognised where the donor is the supplier or contractor involved in the project. It is essential that the applicant completes a valid tender process before considering donations or discounts related to suppliers and contractors.
Note: If the supplier or contractor provides materials at the wholesale price or lower, then the difference between the retail price and the wholesale price may be recognised as a donation, (i.e. it has to be demonstrated that the donor is foregoing
their profit component in favour of the applicant/project).
There are a variety of voluntary labour and/or donated materials combinations possible. Applicants must first estimate the total cost of the project and then work backwards to see if the method by which they intend to fund the project is allowable.
The most important rules are:
You must contact your nearest department office to discuss your project in order to be eligible for funding. There are nine regional offices located throughout Western Australia.
Application forms are available from your nearest department office (regional WA) and local government (metro area only). A draft for information purposes can be downloaded.
Applicants must be either a local government or a not-for-profit sport, recreation or community organisation incorporated under the WA Associations Incorporation Act 2015 and have an Australian Business Number (ABN). Clubs must demonstrate equitable access to the public on a short term and casual basis.
The land on which the facility is to be developed must be one of the following:
Small grants will be awarded to projects involving a basic level of planning. The total project cost for small grants must not exceed $300,000. Grants given in this category must be claimed by 15 June in the relevant financial year. Please see page
11 for an overview of the small grants application process.
Examples of small grant projects:
$7500 to $300,000 exclusive of GST.
Note the maximum grant may increase to 50% funding if a development bonus is approved.
Generally, small grant projects will not require a facility manager to be assigned to the project.
The skills required to plan a project supported by a small grant will be simple and generally readily accessible to the local community.
Projects are generally local in scale.
Grant funds for small grant projects must be claimed by 15 June in the relevant financial year.
Under the CSRFF small grants program applicants can receive an upfront payment of their grant. Payment will be made to an applicant upon the signing of a works contract (copy of signed contract to be provided to the department) or where no formal
works contract exists, payment will be determined on a case by case basis in consultation with the applicant. Upon completion of a project the applicant will be required to acquit the grant by providing CSRFF claim forms and sufficient evidence
of expenditure. If the project is delivered under budget, then grant monies not expended will need to be returned to the department.
Annual grants will be awarded to projects with a planning and construction process that will be complete within 12 months and have a total project cost (exclusive of GST) of $300,001–$500,000. Grants given in this category must be claimed by
15 June in the next financial year.
Examples of annual projects:
$300,001 to $500,000, exclusive of GST.
Generally, annual projects will not require a facility manager to be assigned to the project.
The skills required to plan a project supported by an annual grant will be simple and generally readily accessible to the local community. Some fundamental research and planning may be required. Applicants for annual grants are required to address
the questions in the application form. Consultation with the department will assist in understanding what is required.
Projects are generally neighbourhood to district level in scale.
Grant funds for annual projects must be claimed in the next financial year.
Forward planning grants will be given to the more complex projects that require a planning period of between one and three years. Grants in this category will have a total project cost (exclusive of GST) of over $500,001 and may be allocated in one
or a combination of the years in the next triennium.
Examples of forward planning grant projects:
Most applicants request funding in the first year but few achieve any physical progress. Major projects require time to prepare and for appropriate processes to be followed.
Applicants are given the opportunity to indicate their preferred year(s) of claim on the application form, however, as funds are limited, there is no guarantee that their preferred year(s) of claim will coincide with the year of offer. It may also
be necessary to allocate funding to some larger projects over two or three financial years. Most projects will have funding allocated in Years 2 or 3 of the triennium.
Where applicants request funding in Year 1, all planning documentation must be in place to allow such progress to occur, e.g. architectural drawings, building approvals, other funding.
$500,001 and over, exclusive of GST.
Projects will usually require a full-time or part-time manager to be assigned to the facility in order to control usage and maintenance.
The skills required to plan this type of project will be highly developed in a technical and/or administrative sense — some expertise may need to be obtained from outside the local community. Applicants are required to address the questions
in the application form. Comprehensive research and planning will be required.
It is anticipated that forward planning projects will require between one and three years to complete from start to finish.
Projects of regional significance should have been identified within a regional sport and recreation facilities plan and are supported by a range of local governments.
Projects will generally be of either district or regional level.
Throughout the planning process you must liaise with DLGSC officers to ensure that you adequately address the assessment criteria and that information in your application can be clearly understood. The emphasis of the assessment factors is on a planned
approach to facility provision and will require the applicant to demonstrate need and to consider planning, design, and management issues to substantiate the need for the proposed project.
Officers assessing applications will provide a rating against the level of project consultation. Where no consultation has occurred, the rating will be zero which will affect your chances of obtaining a grant. To apply for a development bonus, you
must contact your nearest DLGSC office in order to determine whether you are eligible to apply.
The key principles of facility provision explains in depth the principles against which applications for CSRFF funding will be assessed. Your application will be assessed on the quality of information you provide and how well this information meets
the key assessment criteria. You must answer each question in the application form and supply all requested information.
Assessments have been based on the following criteria:
Further details are available in the department’s document Key Principles of Facilities Provision.
Joint provision and shared use of facilities is a priority consideration for CSRFF support. It is not a scheme to ensure separate facilities of equal standard for all clubs. It is not designed to provide facilities to meet a club’s ambitions
to compete in a higher grade.
Projects must also demonstrate that they can be delivered within the funding period. Projects will be assessed against the scope, time and budget being proposed. You must demonstrate that your project will be completed within the nominated timeframe.
Applicants must liaise with their local government regarding planning and building approvals pertinent to their project. Your local government will assess all relevant applications and is to rank applications in priority order for the municipality.
No distinctions should be made in the ranking, between local governments, applicants, forward planning or annual projects.
Applicants must liaise with their State Sporting Association to discuss the project. State Sporting Associations are involved in the assessment of applications and may be able to provide valuable information when planning your project, particularly
on information related to technical design issues. Advice from all of the above forms part of the assessment of your project.
Your application form, together with the supporting documentation required, must be submitted to your local council by the relevant date outlined in the application process and timeline section. Please note that many local governments will close the
application period sooner to accommodate council meeting schedules. It is recommended that you check the closing date for CSRFF applications with your local government to avoid missing out.
More information on CSRFF timeframes.
Funding under this program is administered in accordance with the grant agreement, which is executed by successful applicants. An abridged version of the grant agreement is below — please note actual conditions may differ at time of grant acceptance:
The State Government, through the department, provides a significant contribution to the sustainability and development of the sport and recreation industry. This is achieved through financial assistance and the provision of expertise, advice and
services. It is important that recipients of this support recognise the State Government contribution during the funding relationship.
Accordingly, successful applicants are required to abide by the grant acknowledgement requirements.
There are publications available on the department’s website which will assist you in preparing your application.
Suggested publications are:
Do not submit enquiries with this form.