Information for clubs

KidSport helps thousands of children in Western Australia to experience the benefits of community sport at registered KidSport clubs. Help more families and children find your club by registering online using the KidSport Club How to Guide.

Benefits for registered KidSport clubs include:

• Promotion on the public Find a KidSport club page
• Access to the online KidSport club portal
• Access to redeem vouchers as payment for applicant’s club fees
• Access to materials to promote your sport in the community

KidSport club eligibility

To be an eligible KidSport club, a club needs to deliver a recognised sport and be either a community sport club, incorporated organisation, business, school or Parents and Citizens Association that meet the mandatory criteria. 

The department has the final authority for determining if a club meets the mandatory criteria.

Community sport club or incorporated organisation

• Be incorporated under the Associations Incorporation Act 2015 (Western Australia)
• Have an Australian Business Number (ABN)
• The activity provided by the organisation must meet the department's definition of sport*
• Charge a membership fee for a minimum 8 weeks of a sport activity
• Adhere to their obligations under the Working with Children (Criminal Record) Checking Act 2004.

*Sport is defined as “a human activity involving physical exertion and skill as the primary focus of the activity, with elements of competition where rules and patterns of behaviour governing the activity exist formally though organisations and is generally recognised as a sport”.

Business

• Must be registered and affiliated with the recognised State Sport Association for the sport that the business provides
• Have an Australian Business Number (ABN)
• The activity provided by the organisation must meet the department's definition of sport^*
• Charge a membership fee for a minimum 8 weeks of a sport activity
• Adhere to their obligations under the Working with Children (Criminal Record) Checking Act 2004.

School or Parents and Citizens (P&C) Association

• Must be a Western Australian registered school or a P&C associated to a registered Western Australian school
• Team must be entered into a community sporting program affiliated with the State Sporting Association
• Have an Australian Business Number (ABN)
• The activity provided by the organisation must meet the department's definition of sport^*
• Charge a membership fee for a minimum 8 weeks of a sport activity
• Adhere to their obligations under the Working with Children (Criminal Record) Checking Act 2004.

The KidSport process for clubs

A summary of the process for clubs is outlined below. For more detailed instructions download the KidSport Club How to Guide.

1. Register a KidSport online account and provide your club details (use the how to guide to register an account).
2. Your club will then be promoted on the public Find a KidSport club page.
3. Once your club is assessed to be a KidSport approved club you will be contacted via email.
4. If approved, your club will appear on the list of clubs for parents to select during their online KidSport application.
5. Your club will be notified by email when an applicant has been approved for KidSport funding to join your club.
6. The parent/guardian will give you the approved voucher code for each child joining your club.
7. The club needs to log in to your KidSport club portal and redeem the voucher by matching the code to the child’s name and validating it.
8. All payments will be made directly by the department.
   

Helping parents apply for KidSport

As long as the parent/guardian gives permission then a club representative can assist to complete the online KidSport application process. The parent/guardian must provide the club with a personal email address for the application.

KidSport cannot be used retrospectively by a family. A parent/child needs to provide their KidSport code when they are registering.

Vouchers expiry

All voucher codes will have a 90-day expiry from the date the parent/guardian and club receive the approval email. The parent/guardian must provide the approved voucher code at the point of club registration. The club is responsible for processing the voucher for the fees within the 90 day period.

If for some reason you do not receive the code within the 90 period, then it will expire and the parent/guardian will need to reapply online (if in the appropriate calendar year).

Updating your club fees and details

It is important that contact details, fee structures and bank details in the club portal are up to date and accurate at all times to ensure clubs receive the appropriate payment when vouchers are redeemed.

To update your club details please email the KidSport team. It is best to use the email that your club registered their KidSport online account with if you know this. 

You will need to provide your full name, position, contact telephone number, preferred club email address, evidence of your role at the club (for instance minutes, club website with your name on it etc.).

Parent/guardians need to know what the club fees will cost so they can claim the appropriate KidSport amount (up to $150). Please note that parents can only choose one listed registration fee. If you have a different registration fee for different age groups, please list these and make them clear so a parent can choose the right fee for example U/12s rego fee $120, U/15s rego fee $140.

Please ensure that all associated costs are listed as a part of one fee i.e. insurance, state association affiliation cost, training fee etc.

Clubs cannot have differing fee amounts for KidSport and non-KidSport children.

For more information download the KidSport Club How to Guide.

Policy

Contact us

For support with your KidSport Club registration or to update your clubs details please contact us.

Email the KidSport team
Telephone 61 8 9492 9911